What are the responsibilities and job description for the Executive Administrative Assistant position at ICS Tax LLC?
Executive Assistant
ICS Companies is seeking an Executive Assistant in our Beachwood, Ohio office to work directly with our President, Marketing and Operations team. This is a full time in-office position requiring approximately 9AM to 5PM Monday through Friday. The salary ranges from $45,000 to $55,000 depending upon background, skills, and experience. ICS offers excellent health care benefits, a 401(k) retirement plan, and a flexible PTO policy.
Key Responsibilities
- Draft and revise documents including engagement letters, reports, presentations, emails, and agendas.
- Update Customer Relationship Management System (ZOHO) and assist in timely follow ups on sales leads and active projects.
- Assist in basic marketing tasks with knowledge in html, WordPress,
Photoshop editing and design.
- Assist with light bookkeeping, credit card reconciliation and collections.
- Assist HR in onboarding new associates; coordinate with IT on computer and system requirements, update company websites and welcome communication to the firm.
- Sustain a daily calendar of meetings for the President and company reoccurring events and virtual meetings.
- Lead in the coordination and communication of annual company conference.
- Screen incoming 877 calls; communicate accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
- Be responsive to emails/texts/phone calls.
- Complete ad hoc projects as assigned.
- Manage sensitive matters with a high level of confidentiality and discretion.
- Conserve the executive's time by reading, researching, collecting and analyzing information as needed in advance.
Skills And Attributes for Success
- Ability to communicate effectively and professionally
- Ability to exercise good judgment in a diversity of situations while functioning well in a high-paced environment
- Ability to maintain a realistic balance among multiple, sometimes conflicting priorities
- Attention to details and the ability to perform self-review
- Exceptional knowledge of Microsoft Office, such as Outlook, Word, Excel,
PowerPoint and Adobe
- Gain, develop and demonstrate solid working knowledge of firm structure, service lines, key personnel, software and organizational policies and procedures.
- Possess excellent communication and time-management skills; proven ability to meet deadlines.
- Proactively leverage and share knowledge with colleagues.
- Receive limited supervision and work independently.
- Strong written and verbal communication, administrative and organizational skills
- Understanding of Customer Relationship Management Systems
Qualifications:
- Bachelor's degree preferred
- 5 years of related experience in an executive assistant role
Job Type: Full-time
Pay: $19.86 - $23.92 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Work Location: In person
Salary : $20 - $24