Regional Training and Events Coordinator - San Antonio (24-25)

Description

Regional Training and Events Coordinator

Role Mission: In the spirit of ensuring our regional team members are highly skilled, have the tools they need to be successful, and the region is well represented in the community, we host a variety of trainings and events . The Training Coordinator is responsible for ensuring that all meeting logistics are high quality and allow maximum participant engagement . The Training Coordinator manages logistics , finances, and communication for all trainings and events hosted in the region .

Location:

This is a full-time onsite position located in San Antonio, TX . Preference will be given to candidates who live in the region , or who are willing to relocate .

What You'll Do - Accountabilities:

Essential Duties:

95% of trainings and events are rated high quality for logistics and communication management, both by training leader and by training participants .

• All required materials for training are available, tested, and functional throughout the training (AV equipment, laptops, clickers, projectors, microphones, easels, markers, etc )
• Understands dietary needs and catering options and provides meals
• Manages all print or digital materials for trainings
• Sets up hotels and travel for trainings or events, as appropriate
• Manages calendar invitations and emails regarding training logistics

95% of training materials are provided on time and within other guidelines and expectations .

• Collaborate with training managers to acquire materials
• Manage print and set up of all materials
• Distribute materials, as appropriate , to session leaders and participants

Manage regional training and events calendar, including dates, times, secured locations, and related contracts .

• Collaborating across teams to identify trainings
• Working with internal and external stakeholders to identify locations and secure contracts, as appropriate .
• Meet internal and external deadlines for venues and other contracts .

Manage Business Office Functions for all events, including but not limited to requisitions, p-card reconciliation, vendor management, travel and managing regional training budget appropriately.

• Comply with business office policies for completing files, attend department trainings, as appropriate
• Maintain appropriate documentation for business office
• Meet all deadlines set by the Business Office

What You Bring - Competencies

Knowledge & Skills:

• Strong communication
• Independent problem solving
• Flexibility and adaptive to change
• Ability to communicate with a variety of stakeholders
• Microsoft Office Suite
• Basic AV or technology knowledge

Education

• Education: Bachelor's degree preferred, not required
• Experience: 1-2 years of administrative experience
• Bilingual (Spanish) preferred

What We Offer:

Compensation & Benefits:

Salaries for people entering this role typically fall between $18.49/hour and $23.11/hour, commensurate with relevant experience and qualifications and in alignment with internal equity. This role is also eligible for performance pay based on organizational performance and goal attainment.

Additionally, we offer medical, dental, and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. You can find more information about our benefits at https://ideapublicschools.org/careers/benefits/ .

* IDEA may offer a relocation stipend to defray the cost of moving for this role, if applicable.

Application process:

Submit your application online through Jobvite. Please note that applications will be reviewed on an ongoing basis until the position is filled. Applicants are encouraged to apply as early as possible.

Learn more about IDEA

At IDEA the Staff Culture and Belonging Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members . Learn more about our Commitment to Core Values here: https://ideapublicschools.org/our-story/#core-values