Human Resources Clerk

Summary

The position is responsible for performing HR-related duties on a professional level and works closely with HR Director/Officer in supporting designated geographic regions. This position carries out responsibilities in the following functional areas: onboarding, time-tracking, policy implementation and recruitment/employment. This role provides administrative support including record keeping, file maintenance and human resource information system entry. The individual is an effective and collaborative member of the Human Resources team.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Assist with the management of the employee time card system.

• Assist in the new hire process by coordinating with management with Prospective Employee/ New Hire packets; assist with onboarding employees.

• Assist with the posting of positions, monitoring of prospective employees and manages the EEO and ADA compliance reporting.

• Uses traditional and nontraditional resources, such as career fairs and community network events to identify and attract quality candidates.

• Manages current candidate activity in the applicant tracking system (ATS).

• Manages application/resume file and retention according to company policy

• Maintain all employee files and data both paper and electronic.

• Assist with special projects and events coordination.

• Working with HR department to establish best practices and consistent processes to improve productivity and HR results across the organization.

• Strong organizational skills a must.

• Other projects as assigned.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies :

Interpersonal Skills - Maintains confidentiality.

Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Associates degree in human resource management/business preferred, or one to two years’ of experience in the business field, or any similar combination of education and experience. Desire for career path working in the HR discipline

Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should have working knowledge of both Microsoft Word and Excel. Previous HRIS system experience preferred.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing these duties of this job, the employee is regularly required to talk and hear. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open cabinets and bend as necessary.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills, or working conditions.

ADA Disclaimer: In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for American with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.

Illinois National Bank is committed to Equal Employment Opportunity with respect to recruitment, hiring, training, promotion, and other terms and conditions of employment. It is INB's policy to afford equal opportunity to all employees and applicants for employment without regard to race, creed, color, sex, sexual orientation, age, marital status, national origin, disability, religion, veteran status, or any other basis prohibited by law. The EEO Law poster is available here:
http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf