Office Receptionist

Summary of Benefits: This position is eligible to enroll into the State of Illinois Group Insurance Program. This program includes health, dental, vision, and life insurance coverage options. In addition this position offers a competitive time off package, including: 12 paid sick days per calendar year; a minimum of 10 paid vacation days per calendar year; 3 personal days per calendar year; and 12 paid state holidays per calendar year. The Board also offers flexible work schedules and tuition reimbursement programs, which are eligible to all staff once certified in their position.

It is our individuality that makes each of us special, valuable, and unique. It is our mission to bring those individuals together and work as a diverse team in order to strive for excellence and innovation in election administration throughout Illinois.

Under direction of the Human Resource Manager, serves as receptionist in the Springfield office of the State Board of Elections by providing information to the public concerning services and operations of the Agency.

Serves as receptionist in the Springfield office of the State Board of Elections providing information to the public concerning services and operations of the Agency; greets and assists callers including government officials, members of the press and the general public.

Exercises judgment in answering general inquiries regarding voter registration, publications, candidate information, filing dates, using judgment in referring the public to the proper source of information; assists in sorting and distributing mail.

Serves as Agency timekeeper; responsible for all aspects of agency timekeeping in both the Springfield and Chicago offices. Duties include, but are not limited to, collecting and entering employee monthly timesheets into Central Time and Attendance System (CTAS); updating timekeeping records, distributing employee monthly time reports; and addressing questions or concerns about time records with employees, Human Resource Manager, and/or supervisor.

Receives and processes voter registration application from Illinois citizens and various other organizations. Handles problem applications and takes corrective action when necessary. Transmits applications to the appropriate election jurisdictions. Receives, counts, and distributes voter cancellations to the Chicago Office.

Assists other divisions with mailings and other special projects as office clerical support; typing information on prepared budget forms; reconciling timekeeping reports; handling messenger mail; management of Webmaster and directing these inquiries to the appropriate staff.

Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.

State Board of Elections
2329 S. MacArthur Blvd.
Springfield, IL 62704
8:00 am - 4:30 pm
Danielle Martinez
Human Resource Manager
Phone 217/782-1527
DMartinez@elections.il.gov

The SBE is a non-code agency and DOES NOT accept CMS 100 applications.
Click : download a State Board of Elections Employment Application (Download PDF reader)

Please complete the application and send it along with an updated resume by email
DMartinez@elections.il.gov

Fax: 217/558-5401

or

Mail to:
State Board of Elections
Attn: Danielle Martinez
2329 S. MacArthur Blvd.
Springfield, IL 62704

Applications must be received by 4:00 pm on Monday, May 16th, 2022. Applications received after this time will not be accepted.

BENEFITS FOR STATE EMPLOYEES

State of Illinois employees may be eligible for a variety of benefits associated with their employment. From a comprehensive health and dental insurance program, to vacation and sick leave days and a generous retirement plan, the State of Illinois offers a competitive benefits program for state employees. To learn more about the benefits of state employment, please explore the links below:

Healthcare Benefits:

The State offers its employees a comprehensive health and dental program along with a wide array of supplemental insurance programs. Illinois has long been committed to providing employees with the best possible insurance benefits at the greatest possible value.

Retirement Benefits:

In addition to health and dental insurance programs, state employees are offered a generous pension program with options that can be tailored to meet employees' needs.

Workplace Benefits:

State employees may also be eligible for other benefits such as holidays, annual leave and sick leave.

Visit our Illinois Benefits website to see a more detailed summary of other benefits which are available to state employees.

Note: The above benefits are available to most state employees with the exception of those in temporary positions. Employees in temporary, part-time and student worker positions may be eligible for all, some or none of these benefits.