What are the responsibilities and job description for the Compliance Officer (Executive I) position at illinois?
Agency : Emergency Management Agency
Posting Number: 32060
Opening Date/Time: 12/22/23
Closing Date/Time: 01/08/2024
Salary: $5,181-$7,664/month
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062
Position Statement: The Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS) is seeking a compliance officer for the Preparedness and Grants Division. This position executes federal preparedness grant compliance programs, including sub-recipient monitoring of federal preparedness funds distributed by the agency. This position also tracks sub-recipient expenditures, prepares programmatic desk reviews, as well as prepares reports and provides policy recommendations for preparedness grant compliance. Our employees work in an ever-changing environment that presents new challenges with rewarding results. If you are interested in joining our team of compassionate and integrity driven workforce, we invite you to apply for the Executive I, Compliance Officer position with IEMA-OHS!
Agency Statement: Are you ready to make a difference in the lives of others? The Illinois Emergency Management Agency and Office of Homeland Security (IEMAOHS) is a team of emergency management professionals who support local communities by providing experience, perspective and resources to help residents prepare for, mitigate, respond to and recover from threats, hazards, disasters or emergencies. IEMAOHS is the lead agency for disasters and emergencies statewide and plays a key role in protecting the health, life and safety of all Illinoisans.
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
**** Resume Preferred but Not Required ****
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number: 30635
Job Responsibilities
1. Executes federal preparedness grant compliance program, including sub-recipient monitoring of federal preparedness funds distributed by the agency:
• Tracks sub-recipient expenditures.
• Prepares sub-recipient programmatic desk reviews.
• Conducts on-site financial monitoring including reviewing grants, budgets, and invoices.
• Oversees on-site equipment monitoring including project implementation and validation.
• Conducts inventory tracking and mapping of deployable assets.
• Prepares reports and provides recommendations to sub-recipients and staff.
• Provides policy recommendations on grant compliance to the Grants and Policy Manager.
2. Collaborates with the agency's Finance Bureau for the implementation of financial functions for federal preparedness funds:
• Develops grant expenditure tracking spreadsheets based on annual federal preparedness funds award.
• Establishes obligations in the agency's accounting system.
• Enters federal preparedness fund payments into the agency's accounting systems.
• Reconciles expenditures with the U.S. Treasury.
• Prepares reports for federal reporting on preparedness fund disbursements.
• Communicates with staff on all grant expenditure and obligation issues.
• Liaisons with staff internally to prepare responses and gather information required for federal and state audits on behalf of the bureau.
3. Conducts the agency's National Incident Management System (NIMS) program for the tracking and compliance monitoring of sub-recipients of federal preparedness funds:
• Communicates federal and state NIMS compliance policy to state agencies and local jurisdictions.
• Interprets for state agencies and local jurisdictions NIMS implementation issues.
• Tracks and reports NIMS implementation submissions to federal and state entities.
• Collaborates with the agency's Information Technology Bureau to update monthly the Illinois NIMS website.
4. Performs other duties as assigned which are reasonably with the scope of duties enumerated above.
Minimum Qualifications
1. Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.
2. Requires one (1) year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.
Preferred Qualifications
1. Two (2) years of responsible administrative experience in a public administrative office.
2. Two (2) years of working knowledge of the Enterprise Resource Planning (ERP) or similar accounting software.
3. Two (2) years of working knowledge of State or Federal Grants.
4. One (1) year of professional experience working with the Grant Accountability and Transparency Act (GATA).
5. Two (2) years of professional experience reviewing financial reporting documents.
6. Three (3) years of professional experience with Microsoft programs (Excel, Word, OneDrive, Outlook).
Conditions of Employment
1. A criminal history check through the Illinois State Police.
2. Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires appropriate, valid driver’s license.
3. The ability to drive a state supplied vehicle as needed.
4. Ability to use agency supplied equipment (laptop, mobile phone, etc.).
Work Hours: Monday-Friday 8:30-5:00
Work Location: 2200 S Dirksen Pkwy Springfield, IL 62703-4528
Agency Contact: EMA.JOBS@illinois.gov
Job Family: Leadership & Management
This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
