What are the responsibilities and job description for the EXECUTIVE SECRETARY I (UPWARD MOBILITY) (OPTION 2 TYPING) position at illinois?
Agency : Department of Human Services
Opening Date: 12/15/2022
Closing Date/Time: 12/29/2022
Salary: Anticipated Salary: $3,710 - $5,142 per month.
Job Type: Salaried Full Time
County: Cook
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
While not required, a Resume/Curriculum Vitae (CV), a copy of your transcripts or
diploma for any degrees earned and a copy of any applicable professional licenses is
recommended and should be uploaded to the Additional Documents section of
your application. Please note that the Department of Human Services must verify proof
of higher education for any degree earned (if applicable) before any offer can be
extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 10-72-21618
Position Overview
The Division of Developmental Disabilities is seeking to hire an Executive Secretary I for the Ludeman Developmental Center located in Park Forest, Illinois to serve as Secretary to the Unit Director. Performs highly responsible administrative secretarial duties utilizing a personal computer and related software. Designs, formats and keyboards, utilizing computer software, a variety of materials from handwritten hard copy, including minutes of meetings, letters, memorandums, reports and correspondence of a sensitive and confidential nature relating to management reports, bargaining unit/management issues, legal documents and habilitation plans. Assists Unit Director in answering questions, providing information and explaining procedures, rules and regulations of accrediting bodies; independently answers correspondence. Receives incoming mail an prepares out-going mail. Receives visitors and screens incoming calls.
Job Responsibilities
- Serves as Secretary to the Unit Director.
- Assists Unit Director in answering questions, providing information and explaining procedures, rules and regulations of accrediting bodies.
- Prepares Center clinical policies and procedures.
- Receives incoming mail and prepares out-going mail.
- Receives visitors, screens incoming calls and correspondence, announces and directs visitors, makes and cancels appointments, maintains and develops agency relationships through telephone and personal contact and related correspondence.
- Develops databases, spreadsheets, and inputs data for monitoring reports, quality assurance and special projects.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
1. Requires knowledge, skill and mental development equivalent to completion of two (2) years of secretarial or business college and one (1) year of secretarial experience
OR
Completion of high school and three (3) years of secretarial experience.
2. Requires ability to keyboard accurately at a net rate of 55 wpm.
- Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.
Preferred Qualifications
- Three (3) years of experience performing secretarial duties for a public or private organization.
- Three (3) years of experience gathering data to conduct special projects and studies for a public or private organization.
- Three (3) years of experience working with sensitive/confidential information.
- Three (3) years of experience maintaining records, reports and files.
- Three (3) years of basic proficiency working with personal computers utilizing related software.
- Two (2) years of experience communicating effectively both orally and in writing.
Conditions of Employment
- Requires ability to travel.
- Requires ability to work after business hours, weekends and holidays.
- Requires ability to pass the IDHS background check.
- Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
- Requires ability to meet all agency vaccine/health-related policies and guidance.
Work Hours: Mon - Fri, 8:30am - 5:00pm
Work Location: 114 N Orchard Dr Park Forest, IL 60466-1200
Division of Developmental Disabilities
Ludeman Developmental Center
Residential Services – Unit 2B
Agency Contact: DHS.HiringUnit@Illinois.gov
Job Family: Clerical and Administrative Support
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- 10 Weeks Paid Maternity/Paternity Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care
- Assistance Plan (DCAP)
- Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link:
https://www2.illinois.gov/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
Qualifying state employees in the Upward Mobility Program should follow the Upward Mobility Policy
Guidelines when applying for this title.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
