OFFICE COORDINATOR Opt. 2 (Typing)

Position Overview

The Illinois Department of Corrections, Decatur Correctional Center, is looking for an energetic individual to serve as an Office Coordinator in the Records Office. The ideal candidate will demonstrate the ability to regulate, monitor, and process information and documents received from multiple locations, agencies, and external departments in a timely and organized manner. If you are a self-motivated and task oriented individual with strong interpersonal and communication skills this is the role for you! We encourage all qualified applicants to apply.

Job Responsibilities

1. Performs technical office support functions including the calculation of Earned Program Sentence Credits and Earned Discretionary Sentence Credits encompassing knowledge of applicable statutes, appellate mandates, and how increments of time are awarded.
2.  Assists in regulating, monitoring, and processing information and documents regarding sentence calculations.
3. Monitors Offender360 (O360) system to ensure correct data for appropriate time awards, time revocations, projected release dates, and mandatory release dates.
4. Organizes and maintains files relating to the Earned Program Sentence Credits and the Earned Discretionary Sentence Credits.
5. Performs other duties as required or assigned which are reasonably within the scope of those enumerated above.

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to two (2) years of secretarial/business college, or completion of high school and two (2) years of related office experience, or two (2) years of independent business experience.   

2. Requires the ability to keyboard accurately at 30 words per minute.    

Preferred Qualifications (In Order of Significance)

1. Prefers at least two (2) years of experience with office practices and procedures.

2. Prefers at least two (2) years of experience using Microsoft Office Suite or similar computer software.

3. Prefers at least two (2) years of experience using basic mathematics in computations in a work setting.

4. Prefers at least one (1) year of experience interpreting legal terminology.

5. Prefers at least one (1) year of experience using a data entry program such as Offender360, or similar program.

6. Prefers at least one (1) year of experience gathering data and preparing reports.

7. Prefers at least one (1) year of experience working with confidential information.

8. Prefers at least two (2) years of experience meeting deadlines.

9. Prefers at least two (2) years of experience maintaining a paper filing system.

Conditions of Employment

1. Requires ability to pass the IDOC/IDJJ background check.

2. Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.

3. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.