SPECIAL EVENTS MANAGER

POSITION SUMMARY

The Illinois Department of Central Management Services Bureau of Property Management is seeking to hire a Special Events Manager in the Chicago and Northern Region. This position manages, organizes, plans, executes, controls, and evaluates the Statewide Special Events Program. Establishes and implements policy and procedures for the management of the program, coordinates, plans, and implements events with the Governor’s Office, elected officials, and other governmental agencies requesting use of the Press Room. In addition, this position works with Joint Committee on Administrative Rules for requested adjustments in the rate schedule to ensure proper rates are paid by groups utilizing state space. The ideal candidate for this position possesses strong communication, organization, and time management skills. If you are looking for a rewarding career with competitive benefits and salary within State government, we invite all qualified candidates to apply!  

POSITION ESSENTIAL FUNCTIONS

• Under general direction of the Chicago and Northern Region Facilities Manager, serves as the Special Events Manager for the Michael A. Bilandic Building (MABB), Suburban North Regional Office Building (SNROB), Zeke Gorgi Building, Rockford Regional Office Building (RROB) and other assigned facilities in the Chicago and Northern Region.

• Reviews requests for reservation of space for the Program and to ensure appropriate approvals are obtained from Regional/Facility Managers, Legal, and Director's office for the rental of CMS owned and/or operated space for the purpose of special events.

• Plans and prepares budget documents for the Special Event Program paid through the Special Events Revolving Fund (SERF).

• Serves as a backup to subordinate staff when required and as needed to ensure critical functions are performed.

• Serves as a working supervisor.

• Serves as a liaison for the Strategic Planning and Performance Review, work with internal CMS staff to establish performance indicators and measurements used for the annual Comptroller’s report; Service, Efforts, and Accomplishments.

• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.
• Requires two (2) years of progressively responsible administrative experience in a public or business organization.

Preferred Qualifications

• Prefers two (2) years of professional experience developing and managing a large supportive program in a public or business organization.
• Prefers two (2) years of professional supervisory experience.
• Prefers two (2) years of professional experience developing, installing, and evaluating new and revised methods, procedures, and performance standards.
• Prefers two (2) years of professional experience estimating and budgeting for future needs, equipment, supplies, and services.
• Prefers two (2) years of professional experience exercising judgement and discretion in developing, implementing, and interpreting departmental policies and procedures.
• Prefers two (2) years of professional experience developing and maintaining cooperative working relationships.

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
• Requires the ability to use agency materials/equipment (i.e., mobile phone, laptop, etc.).
• Requires a valid driver’s license and ability to travel in the performance of duties, with overnight stays as appropriate.

About the Agency

Central Management Services (CMS) is the operational engine working behind the scenes to enable the State’s more than 60 agencies, universities, boards, and commissions to deliver efficient, reliable service to all Illinois citizens. The Agency’s mission is to support the State by delivering innovative, responsive, and effective services that provide the best value for Illinois State government and the people it serves. Among the services CMS provides are human resources facilitation; benefits programs for employees, retirees, and local governments; property and facilities management; diversity initiatives for public contracting and State employment; joint purchasing support; vehicle oversight and support; surplus property programs; print and electronic communications services; and administrative hearings coordination.

CMS values employees with different backgrounds, life experiences, and talents. CMS offers a robust benefit package including:

• Monday-Friday work schedule
• Flexible work schedules in several program areas (flexible time, hybrid and remote)
• Health, life, vision, and dental insurance
• 12 Weeks Paid maternity/paternity leave
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs
• Employees earn (12) paid sick days annually; paid vacation days (10-25 days based on years of service annually; paid personal days (3 days annually)
• Paid State holidays 13-14 days annually