AR/AP

IMA Dairy and Food is hiring for Accounts Payable and Receivable. This is a full time position offering excellent benefits and a casual work environment.

BASIC FUNCTION

Perform Account Receivable/Accounts Payable duties for IMA Dairy & Food USA. Manage the aging reports often and efficiently to deliver best results. Assume ownership for adding value to the business processes and upholding the IMA Group core values.

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PRIMARY DUTIES AND RESPONSIBILITIES:

• Receive, enter and verify invoices for payment from external vendors and IMA D&F Divisions. Prepare checks for distribution after approval.
• Reconcile all inter-company invoices with each IMA D&F Division. Ensure that all invoices are accounted for and summarize in the monthly report. Resolve invoicing conflicts, which may require assistance from senior management.
• Ensure that all received goods have been invoiced by running the RGNI (Received Goods Not Invoiced) report on a regular/monthly basis.
• Verify invoices as paid in the ERP (i.e. M2M) System for all wire transfers
• Create and distribute invoices to customers via mail, email or payment portals.
• Scan & deposit all checks via the scanner to the IMA D&F USA bank account. Record all subsequent payments in the ERP (i.e. M2M) system.
• Process all ACH customer wire payments. Print out the daily bank statement and enter into the ERP (i.e. M2M) system.
• Perform a weekly analysis and summary of the AR Aging Report making note of all past-due invoices. Follow-up with customers regarding all past-due invoices to identify the reason and make attempt at resolution.
• Maintain the ERP (i.e. M2M) system to update customer and vendor contact data.
• Create and process Credit Memo’s and Miscellaneous Invoices as required.
• Process Credit Applications and/or Credit References (complete form, prepare for signature, submit for signatures, and send final forms to companies).
• Enter all expenses into the ERP (i.e. M2M) System from Expensify (for non-AMEX charges) and other miscellaneous expenses as required. Review and approve employee expense reports in Expensify. Export the reimbursable expenses file from Expensify and forward to Payroll Dept. for processing in the bi-weekly payroll.
• Pay Sales Tax as requested by each state for all goods sold. Maintain a Yearly Sales Tax Binder for each state including exemption forms.
• Assist the President, Vice-President & Controller when requested.

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SPECIFIC KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Excellent communication, organization, and time management skills.
• Ability to react to unconventional situations and then prioritize and perform multiple tasks at one time.
• Demonstrates a dynamic, cheerful & positive attitude in daily activities.
• Capability to be resourceful and to think/act independently and able to request support when necessary.
• Extroverted personality who likes to function with a sense of urgency.
• Good typing/keyboard skills.
• Good telephone, e-mail and interpersonal communications skills.

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EDUCATION, EXPERIENCE AND/OR CERTIFICATION REQUIRED AND PREFERRED:

High school diploma required but a 2-year or 4-year degree is preferred. Working in a technical or financial environment is a benefit but not required. Experience with Microsoft Office Suite is necessary. Experience with business ERP systems such as SAP is also a benefit.

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PHYSICAL REQUIREMENTS OF POSITION:

Physical ability sufficient to effectively walk, stand, or sit for long periods of time. Manual dexterity sufficient to effectively use a computer keyboard. Visual acuity to interact with computer terminal. Communication skills to positively interact with others. Tolerance to eye and upper body stress associated with extended periods working with computer terminals and sitting. Periodic lifting of up to 52 lbs. (Paper, CPU’s printers, monitors, computer forms, etc.) Routine office environment in one-story building.