What are the responsibilities and job description for the Office Manager position at IMI?
IMI plc
IMI plc is at the forefront of delivering motion and fluid control technologies that create a more sustainable world, improving the quality of life for our customers and communities and ultimately delivering our purpose of Breakthrough Engineering for a Better World.
We are focused on collaborating with our customers to develop innovative solutions that solve their challenges and push the boundaries in our industry. Our one big team work fairly and effectively but most importantly together to ensure we maintain the foundations that have enabled IMI’s success through its 150-year heritage.
Transport Sector
Transport is part of the Life Technology platform that focusses on technologies that enhance everyday life. In our sector we specialise in OEM engineered solutions that reduce emissions and improve efficiency, safety and comfort in commercial vehicles, helping create a healthier and safer environment for all of us.
Role Overview
We are looking for an Office Manager, to support the Fellbach site who will provide general administrative support across a number of functions including Human Resources, Purchasing, Engineering and Sales. The role will be the first point of contact for any HR queries and work closely with the broader HR team to deal with any complex cases.
Key Responsibilities
- Lead on employee lifecycle activities, including all employee inductions for new employees, generating new starter paperwork, maternity, paternity, flexible working requests, reference requests and leavers
- Ensure that all HR systems are updated with accurate information following the correct approval processes. Maintain employee personnel files in line with data retention requirements
- Build a relationship with the local works council and be the first point of contact for issues, escalating where required to management / HR for support
- Ensuring that clear and effective communication is used when appropriate for all personnel, external customers and suppliers
- Maintain effective day to day relationships with customers, colleagues and managers
- Provide continual support to senior management in project improvement planning to meet business objectives
- Comply with H&S and environmental responsibilities, participate in relevant H&S meetings
- Organising and coordinating engagement events with local and national charities, hospitals, hospices and other community/wildlife support groups
Skills & Experience
- Excellent administration / organisation skills
- Experience within a similar role with payroll, HR and Purchasing
- Good understanding of MS packages such as Outlook, Excel and Word
- To be able to work with cross functional teams
- Fluent in English and German
Health & Safety:
The physical demands described within the Key Duties & Responsibilities section of this job description are required to perform the essential functions of this position. Reasonable accommodations may be made for individuals with disabilities. Please contact your local HR representative to discuss the specific Work Conditions and Physical Requirements of this role.
Health, Safety, and Environmental Duties – At IMI we are all personally committed to protecting our people, minimizing our impact to the environment, the communities we operate in and our company. All members of our workforce have the duty to ensure the health, safety and welfare of themselves, others, and the environment. Every employee is expected to follow all HSE operating procedures, also to challenge any observed behaviours or unsafe acts.
Code of Ethics:
IMI requires the highest standard of ethics in all business dealings, particularly with customers, suppliers, advisors, employees, and the authorities. In accordance with the IMI Way: Our Code of Responsible Business.
Changes to This Job Description:
IMI may amend this job description in whole or part at any time.
IMI is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, colour, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status.
