Business Office Manager

Newport Meadows Nursing and Rehabilitation Center in Christiana, PA is currently searching for a Business Office Manager; Full-Time schedule 8am - 4:30pm.

Qualifications: Bachelors in Business or experience working in Skilled Nusing Business Office.

Job Responsibilities:

• Responsible for entire Medicaid pending process from meeting with families, gathering needed information; responding to Medicaid requests for information/denial/hearings; MA51 & Level of Care documents for Medicaid
• Scan all documentation for Medicaid applications
• Process annual Medicaid renewal applications plus gathering what is needed for the renewals 
• Participating in phone Medicaid hearings when required.
• Weekly calls with corporate; follow up as given
• Collection calls for resident accounts
• All aspects of Resident Management accounts (RFMS); providing resident money out of their accounts when requested; processing family reimbursements for purchases made for residents & processing withdrawals for resident money given; monthly health insurance premiums sent to insurance companies for residents premiums; setting up new resident accounts; all necessary updates/changes to the accounts; close out of account when residents discharge or expired; prepare checks out of the Petty Cash account for payment of insurance premiums; refunds to family members
• Reconcile checkbook of the Resident Management program.
• Prepare, make deposits for the Resident Management accounts (RFMS) plus deposits for payment received for resident general accounts(CFG Machine)
• Follow up phone calls/emails regarding resident issues/bills
• Process dental/eye care/Xray bills for residents; directly with the vendor
• Review monthly resident statements for accuracy
• Attend meetings
• Manager audits – resident rounds/PPE audits 
• Estate Recovery forms for Medicaid
• Rep Payee reports for SSA
• Process and submit Rep Payee forms for the residents
• Process & reconcile invoices – weekly – input withdrawal items for residents in Resident Management system 
• Process and respond/resolve daily mail
• Mail quarterly RFMS statements to responsible parties
• Filing
• Maintain binders for Medicaid 103’s and Medicaid 162’s for audit purposes.
• Maintain postage machine
• Responsible for Petty Cash for facility & residents; reconcile facility accounts
• Upload new Medicaid 162’s & new health insurance premium information.