What are the responsibilities and job description for the Bookkeeper | Accountant position at INNOVA NW?
Bookkeeper | Administrative Assistant
Innova NW is an industry leading, rapidly growing low voltage integration company that serves the Pacific Northwest with office locations in McMinnville, Portland, and Bend. We promote a culture of high ethical standards along with a vibrant family-owned atmosphere.
With growth comes opportunities for likeminded professionals who want to work hard and enjoy success!
We are looking to recruit a highly motivated, skilled bookkeeper / administrative assistant who is looking for a career in an exciting and growing company. We place a high value on integrity, providing exceptional value and service to our clients and maintaining a positive company culture. We treat every interaction as an opportunity to make an impact and deliver excellence to our clients and coworkers.
You will be a direct representation of company values and the rest of the Innova team. A professional demeanor and appearance must always be maintained in person and in all forms of communication while interacting with coworkers, clients, and other trades.
Responsibilities
- Maintain AR/AP
- Generate an accrued and cash P&L report each month.
- Maintain forward-looking financial reports
- Build mid-month flash reports.
- Control all purchasing with delegated spending
- Maintain the balance sheet.
- Develop key financial reports to guide the owner in growing the business
- Develop integrated software solutions to improve cost control
- Develop cost center cost control
- Generate end of month reports
- Build 12-month budgets with quarterly revisions
- Order and maintain stock of office supplies
- Perform other clerical duties such as filing records, etc.
- Manage sales team commission trackers
- Maintain accurate employee records in Bamboo HR
- Administrate and coordinate various employee benefits such health insurance and retirement programs
- Provide employee on-boarding and orientation
- Track and schedule employee reviews with each employee’s manager
- Assist in developing and maintaining policy and job description documentation
- Creating and maintaining various department reports in Excel including budgets, expense reports, and purchase orders
- Anticipating and preparing materials needed for meetings, and conference calls – may include the draft setup and/or typing of letters, memos, meeting agendas, reports, and presentations; conduct special research for department requiring independent analysis and judgment
- Drafting correspondence as requested
- Prepare expense reports as requested
- Other administrative duties as required
Job Qualifications
- 2-5 years of work experience in a bookkeeping role
- Experience in service industry or manufacturing a plus.
- Must have exceptional attention to detail
- Must be an initiative-taker and driven
- Proficiency with quick books and Microsoft Office products are a requirement
- Skilled in time management, self-starting, and able to anticipate the needs of the executive staff
- Comfortable presenting to the senior team.
- Strong organizational and time management skills
- Flexibility, including occasional availability to be responsive to email in off-hours and weekend
- Excellent communication and people skills
- Professional demeanor and presentation
- Fluent in Spanish a plus
- Clean driving record and valid Driver’s License
Benefits:
- 401(k)
- Medical/Dental/Vision Insurance
- Health Saving Account
- Paid time off
- Hiring Bonus
- Paid Company Training
- Paid Major Holidays (7)
- Opportunity For Advancement
