Event coordinator

TITLE : Facility and Event Coordinator

DEPARTMENT : College of Agriculture, Community, and the Sciences

REPORTS TO : Land Grant Program Media and Communications Manager

EFFECTIVE DATE : Position will Remain Open until Filled

EMPLOYMENT STATUS : Full-time

EMPLOYMENT CLASSIFICATION : Exempt

Internal Candidates are Encouraged to Apply

Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa

PRINCIPAL PURPOSE OF JOB : Under general supervision of the Media and Communications Manager, the Facility and Event Coordinator will oversee and / or perform a wide variety of support activities for events hosted by the Land Grant Program.

This position will also assist the College of Agriculture, Community, and the Sciences Media and Communications Department with efforts to promote the work of the Land Grant Program and Kentucky State University.

SCOPE OF RESPONSIBILITY : The individual will work with the Media and Communications Manager and employees across the Land Grant Program to schedule and execute events / meetings at the the Cooperative Extension Building, the Center for Sustainability of Farms and Families, and at off-campus locations.

ESSENTIAL JOB FUNCTIONS :

• Manages all event logistics and execution for in-person, hybrid, and virtual events.
• Manages event calendar and assists with assembling volunteers from the Land Grant Program to participate in promotional efforts.
• Performs audio / visual and information technology support for in-person, virtual and hybrid events
• Maintains records of facility usage.

OTHER DUTIES : The position will conduct other duties as required.

QUALIFICATIONS : An Associate’s or higher degree in Agriculture, Ag Communications, Communications, Marketing, Hospitality & Event Management or related field preferred.

Strong experience without a degree will be considered if this experience is directly related to supporting online events (meetings, webcasts, webinars, online conferences, etc.

Candidate should have the ability to work nights, weekends and / or holidays as necessary dependent on scheduled events

KNOWLEDGE, SKILLS, and ABILITIES :

• Manage all event logistics and execution for in-person, hybrid, and virtual events.
• Must be able to communicate and be a liaison between departments; ensuring all have clear and updated information for upcoming events.
• Ability to become certified as a manager in food handling
• Ability to work independently and as a member of various teams and committees.
• Professional appearance and demeanor.
• Experience in event planning and / or setup
• Ability to set realistic expectations with colleagues and to seek creative approaches / solutions for their needs.
• Ability to communicate effectively, orally and in writing
• Ability to establish and maintain effective working relationships
• Ability to take initiative and be resourceful and punctual
• Strong technical skills, especially the ability to troubleshoot technical issues on your own.
• Thorough understanding of virtual event technology and digital event production from start to finish.

PHYSICAL REQUIREMENTS :

• Work is normally performed in either a typical interior / office work environment or in a farm-related setting
• Ability to lift 20lbs
• Ability to work frequently work nights, weekends and / or holidays as necessary dependent on scheduled events

Internal Candidates are Encouraged to Apply

Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa

KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge / skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation.

The Job Functions listed do not necessarily include all activities that the individual may perform. The College of Agriculture, Community, and the Sciences strives for inclusive excellence and is interested in qualified candidates who can contribute to this effort through their research, teaching, and / or Extension programs.

Last updated : 2024-05-08