What are the responsibilities and job description for the Office Clerk position at Inteplast Group?
Office Clerk
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Description/Job Summary
Please refer to the Position Grade on the Job Posting page for the appropriate job description:
OFFICE CLERK: POSITION GRADE C (Entry-Level)
Position Objective
Seeking a detail – oriented individual with interest in an account payable clerical position who offers the ability to efficiently and accurately process vendor invoices.
Duties & Responsibilities
Task and Duties
Machinery, Tools, Equipment, Electronic devices & Software.
Physical Visual Activity Required
Preferred Qualifications
Required Qualifications
OFFICE CLERK: POSITION GRADE B
Position Objective
Seeking a detail – oriented individual with interest in an account payable clerical position who offers the ability to efficiently and accurately process vendor invoices.
Duties & Responsibilities
Task and Duties
Physical Visual Activity Required
Preferred Qualifications
Required Qualifications
OFFICE CLERK: POSITION GRADE A.
Position Objective
Seeking a detail – oriented individual with interest in an account payable clerical position who offers the ability to efficiently and accurately process vendor invoices.
Duties & Responsibilities
Task and Duties
Machinery, Tools, Equipment, Electronic devices & Software.
Physical Visual Activity Required
Preferred Qualifications
Required Qualifications
OFFICE CLERK: POSITION GRADE C (Entry-Level)
Position Objective
Seeking a detail – oriented individual with interest in an account payable clerical position who offers the ability to efficiently and accurately process vendor invoices.
Duties & Responsibilities
Task and Duties
- Match invoices to purchase order for processing.
- Keep record of any missed discount.
- Review invoices for appropriate documentation and approval prior to payment.
- Research vendor statement and follow up on any listed past due invoices.
- Obtain new vendors W9 information for tax filing.
- Maintain confidentiality concerning financial and employee information.
- Maintain orderly financial filing system.
- Assist with other accounting projects in the office.
- Must have regular, reliable attendance, and willing to work outside the regular schedule as required.
- Willing to handle job stress and interact with others in the workplace.
Machinery, Tools, Equipment, Electronic devices & Software.
- PC: Daily, check and respond to vendor or end user’s emails.
- AS / 400: Daily, system used to process all invoices.
- Scanner: Daily, scan any invoices that need to be reviewed by another department, end user, or vendor.
- Copier: Occasionally, when an additional copy of an original invoice is needed.
- Printer: Daily, print invoices to process.
Physical Visual Activity Required
- Stooping, bending body downward and forward by bending spine and waist. Example: Changing paper in printer, copier machine.
- Fingering, picking, pinching, typing, or otherwise working primarily with fingers rather than the whole hand or arm as in handling.
- Talking, expressing or exchanging ideas by means of spoken word. Via face to face or telephone.
- Repetitive motions, substantial movements (motions) of the wrists, hands, and / or fingers. Example: Filing, sorting mail, starting ignition of machinery.
Preferred Qualifications
Required Qualifications
- Very effective organizational skills.
- Time and stress management skills.
- Multi-tasking skills.
- Effective verbal and listening communications skills.
- High ability to work independently or as part of an accounting team.
- Ability to meet all assigned deadlines.
OFFICE CLERK: POSITION GRADE B
Position Objective
Seeking a detail – oriented individual with interest in an account payable clerical position who offers the ability to efficiently and accurately process vendor invoices.
Duties & Responsibilities
Task and Duties
- Process invoices at a minimum of 8 per hour with limited errors.
- Match invoices to purchase order for processing.
- Research and resolve invoice discrepancies and issues.
- Keep record of any missed discount.
- Review invoices for appropriate documentation and approval prior to payment.
- Correspond with vendor statements and follow up on any listed past due invoices.
- Research vendor statements and follow up on any listed past due invoices.
- Obtain new vendors W9 information for tax filing.
- Maintain confidentiality concerning financial and employee information.
- Maintain orderly financial filing system.
- Assist with other accounting projects in the office.
- Must have regular, reliable attendance, and willing to work outside the regular schedule as required.
- Willing to handle job stress and interact with others in the workplace.
- PC: Daily, check and respond to vendor or end user’s emails.
- AS / 400: Daily, system used to process all invoices.
- Scanner: Daily, scan any invoices that need to be reviewed by another department, end user, or vendor.
- Copier: Occasionally, when an additional copy of an original invoice is needed.
- Printer: Daily, print invoices to process.
Physical Visual Activity Required
- Stooping, bending body downward and forward by bending spine and waist. Example: Changing paper in printer, copier machine.
- Fingering, picking, pinching, typing, or otherwise working primarily with fingers rather than the whole hand or arm as in handling.
- Talking, expressing or exchanging ideas by means of spoken word. Via face to face or telephone.
- Repetitive motions, substantial movements (motions) of the wrists, hands, and / or fingers. Example: Filing, sorting mail, starting ignition of machinery.
Preferred Qualifications
Required Qualifications
- Very effective organizational skills.
- Time and stress management skills.
- Multi-tasking skills.
- Effective verbal and listening communications skills.
- High ability to work independently or as part of an accounting team.
- Ability to meet all assigned deadlines.
OFFICE CLERK: POSITION GRADE A.
Position Objective
Seeking a detail – oriented individual with interest in an account payable clerical position who offers the ability to efficiently and accurately process vendor invoices.
Duties & Responsibilities
Task and Duties
- Process invoices at a minimum of 10 per hour with limited errors.
- Match invoices to purchase order for processing.
- Research and resolve invoice discrepancies and issues.
- Keep record of any missed discount.
- Review invoices for appropriate documentation and approval prior to payment.
- Correspond with vendor statements and follow up on any listed past due invoices.
- Research vendors statements and follow up on any listed past due invoices.
- Obtain new vendors W9 information for tax filing.
- Maintain confidentiality concerning financial and employee information.
- Maintain orderly financial filing system.
- Assist with other accounting projects in the office.
- Must have regular, reliable attendance, and willing to work outside the regular schedule as required.
- Willing to handle job stress and interact with others in the workplace.
Machinery, Tools, Equipment, Electronic devices & Software.
- PC: Daily, check and respond to vendor or end user’s emails.
- AS / 400: Daily, system used to process all invoices.
- Scanner: Daily, scan any invoices that need to be reviewed by another department, end user, or vendor.
- Copier: Occasionally, when an additional copy of an original invoice is needed.
- Printer: Daily, print invoices to process.
Physical Visual Activity Required
- Stooping, bending body downward and forward by bending spine and waist. Example: Changing paper in printer, copier machine.
- Fingering, picking, pinching, typing, or otherwise working primarily with fingers rather than the whole hand or arm as in handling.
- Talking, expressing or exchanging ideas by means of spoken word. Via face to face or telephone.
- Repetitive motions, substantial movements (motions) of the wrists, hands, and / or fingers. Example: Filing, sorting mail, starting ignition of machinery.
Preferred Qualifications
Required Qualifications
- Very effective organizational skills.
- Time and stress management skills.
- Multi-tasking skills.
- Effective verbal and listening communications skills.
- High ability to work independently or as part of an accounting team.
- Ability to meet all assigned deadlines.
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