Office admin

Company Description

At Intuitive, we are united behind our mission : we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints.

As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team, committed to making a difference.

For more than 25 years, we have worked with hospitals and care teams around the world to help solve some of healthcare's hardest challenges and advance what is possible.

Intuitive has been built by the efforts of great people from diverse backgrounds. We believe great ideas can come from anywhere.

We strive to foster an inclusive culture built around diversity of thought and mutual respect. We lead with inclusion and empower our team members to do their best work as their most authentic selves.

Passionate people who want to make a difference drive our culture. Our team members are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real world experiences to help us think in new ways.

We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential.

Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients.

Together, let's advance the world of minimally invasive care.

Job Description

Primary Function of Position :

An integral part of the organization by providing administrative help to the Leadership Team (LT) as appropriate. The successful candidate must be proactive, resourceful, and efficient while displaying a high level of professionalism and confidentiality at all times.

Roles & Responsibilities :

• Provide professional administrative initiatives to the Leadership team (assist with travel, meeting logistics, expense reimbursement, etc.).
• Provide Presentation material including Power Point and spreadsheets for the Leadership Team.
• Maintain databases, spreadsheets, project trackers, etc. to be current and accurate (e.g. local vendor contact list, Facilities and IT requests, employee birthdays & work anniversaries etc.)
• Provide training curriculum management help.
• Attend regularly scheduled meetings with operations staff in order to ensure instructions are clear by all involved parties.
• Manage office supply inventory including refreshments to ensure availability of needed supplies within budget.
• Prepare monthly reconciliation of P-card purchases in accordance with purchasing policy.
• Help the Leadership team with Capital Expense Requests and execution.
• Head Planner for office social events and catering services.
• Possess a valid driver's license and able to travel-support both the Engineering and Mfg. facilities.
• Coordinate legal document (i.e. Patent assignments, declarations) signatures and filing.
• Office Management :
• Be the permanent onsite contact party for all Office related activities and ensure on an on-going basis the proper administration of the office.
• Act as the Office Manager for all activities related to Office and Facility Management
• Inventory management along with consistent and efficient ordering.
• Ensure consistent interactions with Third parties to maintain the office in the best conditions (e.g. janitorial, canteen replenishment, trash disposal, smock cleaning, etc.)
• Act as the central recipient of all security access tools and further administrate any safety outcomes namely in relation with fire contingencies and procedures (electronic access devices, alarms, etc...).
• Manage facility related projects as required : activities including, but not limited to, internal facility reconfigurations, furniture and fixtures, office equipment, machinery installation and / or removal.
• Identify opportunities for improvement and efficiency of processes to management and drive to closure.
• Drive on demand specific projects or in-depth deliverables.

Qualifications

Skills, Experience, Education, & Training :

• A minimum of 4 years of administrative experience including at least 3 years’ experience aiding executive level staff
• Excellent organizational, time management, writing and communication skills.
• Demonstrated knowledge and expertise in basic computer skills including MS office products (Word, Excel, Outlook, PowerPoint).
• Exceptional attention to detail.
• Excellent customer service and hospitality acumen.
• Ability to think through and solve problems and exhibit good judgment with clients, vendors, and staff.
• Demonstrated knowledge of professional office procedure and etiquette.
• Adeptness to multi-task and follow up.
• Capable to work autonomously as well as in a team.
• Resourceful and innovative self-starter.
• Experience with Ariba, Agile, and SAP a plus

Additional Information

Due to the nature of our business and the role, please note that Intuitive and / or your customer(s) may require that you show current proof of vaccination against certain diseases including COVID-19.

Details can vary by role.

Intuitive is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

We provide market-competitive compensation packages, inclusive of base pay, incentives, benefits, and equity. It would not be typical for someone to be hired at the top end of range for the role, as actual pay will be determined based on several factors, including experience, skills, and qualifications.

The target salary ranges are listed.

Base Salary Range Region 1 : $79,100 - $107,000

Base Salary Range Region 2 : $67,200 - $91,000

Shift : Day

Travel : None

Workplace Type : Onsite - This job is fully onsite.

Last updated : 2024-09-05

Salary : $67,200 - $107,000