Program Specialist I

Position Title: Program Specialist I Job Group: Professional & Scientific Required Minimum Qualifications: Bachelor’s degree Preferred Qualifications: Degree in business, communications, or related field Administrative or programmatic support experience. Experience working with undergraduate or graduate students in an academic setting. Experience with event planning and logistics Proficiency with digital applications and online collaboration tools, such as MS Office, Google Platform Applications, Mural, Adobe, and Creative Applications. Experience creating written communications or program materials, such as social media posts, web content, pamphlets, brochures, flyers, and announcements. Job Description: This will be a shared position, reporting 50% to the Biological Pre-Medical Illustration (BPMI) director and 50% the Innovation and Entrepreneurship Academy (I E) director in LAS. The Biological/Pre-Medical Illustration (BPMI) major focuses on Communicating Science Through Art and is one of the longest-standing and most successful programs in undergraduate scientific and pre-medical illustration/visualization education. Known as a “destination major,” the BPMI program has been drawing students to ISU for over 39 years, specifically for this unique interdisciplinary program that blends art, communication, science, and technology, and embodies creativity, innovative methodologies, and the human experience. BPMI is a cross-college major shared by the College of Liberal Arts & Sciences (CLAS) and the College of Design (COD) and is administered by the Associate Dean for Undergraduate Programs in CLAS. The Liberal Arts and Sciences Innovation and Entrepreneurship Academy (LAS I E) is a two-year academy for all LAS majors, where students engage in online, face-to-face, and interactive activities to experience and develop an innovative and entrepreneurial mindset. During the second year, students are matched with a mentor so they can emerge from the academy with a well-defined path to develop their big idea, which could be an innovative product or service, a way to ignite social change, or a way to transform an existing organization. Students leave the academy with four credits, a network, and the skills necessary to become an agent of change. The successful candidate will possess exceptional organizational and analytical skills, excellent written and verbal communication skills, and demonstrate initiative and positivity. A focus on student success, the good of the whole, and growth of the two Programs is a must. Strong problem-solving skills and an exceptional ability to coordinate a variety of activities are needed to be successful in this role. Good independent judgment and ability to synthesize multiple detailed information sets into streamlined and user-friendly protocols, processes, and reports is essential to this position. Ability to work well in an academic environment, with students, faculty, and staff, including meeting and advising, as well as referring others to program resources as needed is key. Duties include: General event planning and coordination, including materials preparation and printing, food ordering, set up and tear down for events such as workshops and seminars, fall orientation and semester kick-off, and special events. Assisting with tracking and connecting with alumni, establishing a system for staying connected with graduates, working with alumni offices and Director to participate in outreach communications, tracking, and establishing and maintaining meaningful connections. Assisting with newsletters and outputting materials for on -campus purposes, such as video boards and displays, distributing materials, generating and participating in general communication needs, sending announcements and calendar invites. Assisting with marketing efforts for the Program. Course and room scheduling. Conducting student interest surveys. Coordinating and participating in recruitment and student success efforts, including prospective student campus visits and new student orientation student success events, set up and take down of program materials, generating and purchasing new materials, open houses, workshops, on-campus events, program presentations. Working with the Director in procuring and managing new material supplies and technology, ensuring spaces are well stocked, tracking and planning purchases, generating expense reports, and planning fund-raising events and efforts. Liaising with numerous college offices and departments for collaboration opportunities and the business of the Program. This is not a virtual or hybrid position. Work is on campus and candidate will split time between offices in different buildings. Candidate should anticipate occasional evening or weekend work for student programs or special events. Level Guidelines • Individual contributor position with developing professional and/or technical skills working under immediate to general supervision • Grasps professional-level knowledge and concepts of field while working in a progressive learning mode • Works on problems and issues of somewhat limited scope • Follows standard practices and procedures in analyzing situations or data for which answers are available or can be obtained • Responds to inquiries and issues, escalating to manager or higher level workers as appropriate • May lead projects of limited scope and complexity • May provide guidance to students Appointment Type: Regular Number of Months Employed Per Year: 12 Month Work Period Time Type: Full time Pay Grade: PS806 Application Instructions: To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State University is committed to fostering a workplace of belonging, where diversity is celebrated and equity is a core value. Our Iowa State Employees enjoy comprehensive health and work life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program Original Posting Date: June 27, 2023 Posting Close Date: July 27, 2023 Job Requisition Number: R12192 By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State, we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities. Iowa State University is a global and culturally diverse university committed to providing an inclusive, equitable, and diverse environment for both learning and employment. We know that diversity in experience and perspective is vital to advancing innovation, critical thinking, solving complex problems, and building an inclusive academic community. At Iowa State, we translate these values into action by seeking individuals who have experience working with diverse students, colleagues, and constituents. The university has an expectation that all employees will demonstrate a contribution to diversity and inclusion as embodied in Iowa State University's Principles of Community. All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check. Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu. If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485. Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485. TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942. General ISU compensation information can be found on the University Human Resources website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.