Associate, Business Affairs

JOB SUMMARY:

The Associate, of Business Affairs in the domain of talent management, is a key asset to the organization's efforts in identifying, recruiting, and nurturing top talent. Their responsibilities encompass the implementation of strategic talent acquisition methods, fostering employee development initiatives, and ensuring a seamless onboarding process. With strong interpersonal and organizational skills, the Talent Associate significantly contributes to creating a high-performing workforce, shaping a motivated and skilled team essential for the organization's growth and success.

ESSENTIAL FUNCTIONS:

Talent Management Support

Supports Talent Managers to prepare SAG-AFTRA and non-union talent contracts, with the necessary payroll documents.

Production Financial Management

Manages all finances related to production, including creation and reconciliation of estimates upon request, invoice management, payment inquiries and job status maintenance.

Intro to Talent

Learns the rules and regulations of the SAG-AFTRA Commercials Contract, SAG-AFTRA Co/Ed Contract and nonunion talent implications.

Resource Management

Utilizes multiple platforms to perform daily tasks in addition to managing and updating internal tracking documents.

JOB DUTIES/RESPONSIBILITIES:

Talent Management Support

• Responsible for coordination of talent projects for all assigned projects.
• Estimate sessions upon request.
• Manages usage trackers and advise parties of expirations and renewals needed.
• Processes talent session reports and contracts for payment in a timely manner and process invoices according to union guidelines.

Production Financial Management

• Communicates with Account and Finance to actualize and close jobs and manages client accruals on projects as needed.
• Partners with media companies or Traffic to receive weekly talent reports and input weekly talent advice in talent payroll platform for performer residual payments.

Intro to Talent

• Consults with Talent Management on project talent requirements.

Resource Management

• Maintains shared server with all appropriate documents, including a detailed job jacket to be referenced for audits and billing questions from Agent and Client inquiries.
• Maintains accurate timesheets that are completed by required deadlines.

EDUCATION:

DEGREE/DIPLOMA

AREA OF STUDY

REQUIRED/PREFERRED

Bachelor’s degree

Marketing

Preferred

EXPERIENCE:

MINIMUM EXPERIENCE

AREA OF EXPERTISE

REQUIRED/PREFERRED

2 Years

Talent payment and broadcast/digitial distribution

Preferred

KNOWLEDGE, SKILLS, & ABILITIES:

Strong written and verbal communication skills, a talent for multitasking and prioritizing tasks, and a solid organizational foundation. They are proficient in Microsoft Office Suite tools, including Outlook, Excel, Word, and Teams or equivalent platforms, and have a working understanding of talent requirements within the context of an advertising agency.

COMPETENCIES:

Detail Orientation: Acute attention to detail, with an emphasis on consistency and continuity.

Negotiation: Strong negotiation skills.

Organization: Creates clear goals, identifies and finds the resources needed to achieve them, and schedules tasks so that work is completed on time.

Stress Management: Balances and defuses inner tensions and stresses to work well and stay calm under pressure. Entrepreneurial Spirit: Self-motivated with a problem-solving attitude in a fast-paced, deadline driven environment.

Problem-solving: Demonstrates strategic thinking that allows for production solutions.

Collaborative Nature: Works effectively in a team environment.

Communication: Demonstrates clear concise written and verbal communication.

STATEMENT OF UNDERSTANDING:

This Job Description is not a contract of employment but serves as a reference for your mutual understanding of the terms and conditions associated with the position.

Your role may vary from this description, and you may be asked to perform other duties or have additional responsibilities outside of what’s outlined above. If you think that there are elements of this job description that are inaccurate, please speak with your manager and/or HR Partner.

There are three types of Employee Work Arrangements that classify where a person conducts work: In-Office, Hybrid, and Fully Remote. The amount of time an employee spends working virtually versus in person is dictated by their work arrangement classification, the demands of the role, the needs of the agency and their team, and a person’s performance.

This job description is not intended to include modifications consistent with providing a Reasonable Accommodation.