PA - Global

The opportunity

We are looking for an experienced Executive Assistant to support our Senior Management across the agency for a one-year maternity cover. You will be responsible for managing multiple timetables:

• Chairman & Co-Founder
• Global CEO & Co-Founder
• Chief Financial Officer

The role will be varied and include a high level of responsibility and autonomy. You’ll also be working closely with two other PA’s and you might be required to support the wider team when needed. Your responsibilities as an Executive Assistant will be:

• Preparing advanced PowerPoint presentations
• Heavy diary management and responding to email queries
• Extensive travel arrangements – flights/hotel/visas/transportation/itineraries
• Organising large internal & external meetings – collating information in preparation of meetings
• Managing expenses/ company credit cards/ budgets
• Arranging Away Days/ Group Activities/ Dinners/ Events
• Being the main point of contact for other offices/affiliate companies etc.
• Keeping key distribution lists up to date
• Juggling multiple deadlines/moving parts

The role is ideal for an experienced EA looking to take on more responsibility by managing more diaries in a fast paced, creative environment.

What we're looking for?

• An individual with proven experience working as a PA/EA, preferably in a creative agency or similar industry so that you are familiar with working to tight deadlines
• A can-do attitude is key as you may be required to support in other areas of the business
• Hard-working and extremely organised, you have the ability to pre-empt situations before they arise
• Self-starter, you can be proactive and self sufficient, does whatever it takes to do the best job
• Keeping calm under pressure is very important whilst also keeping diplomatic
• Attention to detail and strong communication skills
• The culture at Iris is relaxed, creative and friendly – we're looking for a collaborator who can build relationships across the agency

Who are we?

About Iris

We’re Iris. We’re For the Forward. A creative, strategy and innovation company that uses the power of participation to excite progress for businesses. As part of the Performance Marketing team, we’re inviting you to participate in progress – moving yourself and the world forward with every decision you make.

About Iris Performance Marketing

Working in partnership with our clients, we mould around internal teams to provide support in the areas where they’re needed most to provide and deliver a well-connected acquisition focused digital marketing strategy. We offer a bespoke digital marketing service built around our clients’ needs, including PPC, SEO, web design & development, email, tracking & analytics, social, UX & mobile marketing.

Our office

London is our HQ. In our riverside office you’ll find 300 talented people working with ambitious client partners. We’re the lead strategic & creative agency for adidas TERREX, Pizza Hut Delivery and Abrdn. And we’re a specialist partner for NIVEA and Samsung, to name a couple.

The Iris Character

We have five core behaviours that we look for to help us to build a culture that fosters true progress: Courage, Storytelling, Collaboration, Empathy and Commitment.

​What's in it for you?

• Flexible working – we offer you a balance of home and office working and the opportunity to choose your days when it suits you best
• Core hours – whether you want to enjoy an early gym session or pick up your children from school, you have the option to manage your own hours
• Vitality private health care 

• BUPA dental care 

• Pension scheme 
• Enhanced Maternity package
  • 4 months full pay after 1 years’ service
  • 6 months full pay after 2 years’ service
• Enhanced Paternity package 
  • 4 weeks full pay after 1 years’ service
• IVF support – giving you flexibility to attend appointments and recover from procedures 
• Additional Parental support – meaning you can be there for your family’s important moments’ 
• Personal access to our independent Financial Advisor
• Group income protection 
• Sabbatical after five years of service

• Bike to Work Scheme 
• Weekly football and yoga sessions
• Perkbox platform – giving you access to a wide range of discounts and curated wellbeing content
• Client discounts – adidas, Dreams and Feather & Black

Holiday

• 25 core days’ holiday 

• Three extra days can be used for religious holidays 
• Plus your birthday day off 
• Plus an extra day after three and five years of service 
• Climate Exchange Day 

Diversity, Equity & Inclusion

‘FOR THE FREE’ is our global DE&I strategy. Its aim is to create a business where everyone feels free to be themselves and has the same opportunity and access to progress. Our DE&I strategy encourages courageous thinkers who champion outsider perspectives. ‘FOR THE FREE’ has three main pillars of activity:

Diversity - We want to invite difference. To be an organisation that is fully representative of different groups and reflects the city, country and world that we live in. We value our talents’ lived experiences – including gender, race, class, disability, neuro-diversity and sexual orientation.

Equity - We want to be fair to everyone. To remove barriers for individuals and groups and provide the bespoke access, support and opportunities that are needed to fully participate in our organisation. We are levelling the playing field.

Inclusion - We want everyone to feel at home. To provide a place where people can be themselves, express their unique identity and contribute to the life of our community

Privacy Statement

If you decide to apply for a role at Iris we will only keep the data provided by you for 2 years from the date we receive it, following which your data will then be destroyed. We have a legitimate interest to process the data you provide us and we will protect your rights in accordance with all applicable data legislation. If at any point you decide you would like us to delete the data we hold or have any more questions please email us at dpo@iris-worldwide.com.

You can find out more about our Privacy Policy here: http://www.iris-worldwide.com/privacy-policy/

We are proud to be an equal opportunities employer and recruit on talent alone, regardless of age, gender identity, ethnicity, religion, education, class, sexual orientation or disability. We champion diversity and believe it not only benefits, but enhances our creativity, our company and the wider society at large. We are For The Forward.