Subcontracts Administrator

Overview

ITility is seeking an experienced, Subcontracts Administrator who will be part of a team that directly impacts the growth and success of our organization.  This individual will report to the Contracts Director and will work collaboratively with other departments such as payroll, finance/AP, IT, People Operations and Security.  This position is responsible for a full range of Subcontract administrative duties. This position will be hybrid with 2-3 days per week on-site at ITility's Chantilly, VA Headquarters. 

ITility is a Federal Strategic Integrator (SI), that provides the operation and assurance of Enterprise Information Capabilities in direct support of joint warfighters, senior leaders, and combined mission partners – providing Information Technology (IT) solutions and services, Operations Support, Special Operations Forces (SOF) Mission Training, and Program Management services globally.

At ITility, we help our customers command the future by thinking beyond perceived limits to create new, unexpected ways to protect and defend our nation. We inspire and empower people to create significant solutions that secure what matters to our customers and communities, here and around the globe.

We Value:

• The Drive to Perform Beyond Perceived Limits.
• The Desire to Find Significance in All We Do.
• The Passion and Compassion That Powers Both.

Responsibilities

• Reviews low to complex solicitations and prepares tailored and/or non-routine response for proposals, bids, and contract modifications.
• Prepare low to complex subcontractor requests for proposals. Analyzes significant, and/or unique contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, and corporate policies and business unit procedure.
• Provides contractual guidance to business team members for appropriate Statement of Work.
• Manages contract change control process. Develops subcontractor negotiation strategy in conjunction with Contracts Director and leads negotiation on complex contractual issues.
• Analyzes new law, regulation and contract trends for potential impact on business unit goals and objectives to the Contracts Director.
• Provides authoritative guidance to internal business teams on corporate goals and objectives relating to contract activity.
• Focal point for all subcontractor communication with contracts, finance and business team disciplines for resolution of contract issues and disputes.
• Assists in identification, development and implementation of new contract policy and processes.
• Have a general understanding of the business case and an appreciation of financial/analytical issues and profit and loss implications.
• Supports Contracts Director for CPSR.
• Lead Subcontractor Proposal activities and functions.
• Supports Contractor Director in Small Business Liaison Officer duties.

Complexity:

• Contract activity with moderate risk to the business unit.
• Contract activity may be non-routine and require development of tailored subcontract or consultant documents and techniques to accomplish business goals and objectives.
• Involves independent judgment and analysis of significant issue identification and resolution.
• May require proposal of new subcontract policies and processes or assessment of required deviations from established norm.

Qualifications

Required Skills/Abilities:

• Ability to draft moderate to complex, non-routine contractual instruments.
• Ability to achieve working to excellent knowledge of corporate policies and procedures, coupled with ability to identify required improvement to established policies.
• Working to mid-level knowledge of contracting concepts, Uniform Commercial Code, applicable public contract acquisition law and regulations, and applicable international contract law.
• Strong to excellent analytical and communication skills. Good presentation, leadership and team-building skills.
• Use of independent judgment and creativity applied to resolution of contract issues. Excellent internal and external negotiation skills. Emerging ability to excel in upper-level management environment.
• Ability to prioritize tasks and carry out multiple assignments concurrently.
• Ability to act with integrity and professionalism and maintain confidentiality.
• Excellent verbal, written, interpersonal, conflict resolution and communication skills.
• Excellent organizational skills, attention to detail, time management and ability to meet deadlines.
• Ability to build relationships and trust with team members and stakeholders.
• Proficient with Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Must be able to work additional hours during surge periods.

Education and Experience:

• Bachelor’s degree in Business Administration or related field.
• Minimum of 3 years of experience in same or related field.
• 10 years of experience in lieu of a degree may be considered.
• Experience in Government Contracting strongly preferred.
• Experience with a Global company strongly preferred
• Experience with CostPoint preferred.
• Certified Federal Contracts Manager™ (CFCM™) or Certified Commercial Contracts Manager™ (CCCM™) are a plus.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds.

ITility is an Equal Opportunity Employer

ITility is committed to providing a work environment that is non-discriminatory, harassment free, fair, ethical and inclusive.

ITility is committed to the principle of equal employment opportunity and complies with all applicable laws which prohibit discrimination and harassment in the workplace. ITility strictly prohibits discrimination or harassment based on race, color, religion, national origin, sex, age, disability or any other characteristic protected by law in all terms, conditions and privileges of employment, including without limitation, recruiting, hiring, assignment, compensation, promotion, discipline and termination. This policy covers conduct occurring at ITility’s offices, client sites, other locations where ITility is providing services, and to all work-related activities.