Event coordinator

Events & Communications Coordinator

Reports to : Development Manager

Full time : 37-40 hours a week

Key Responsibilities : Client

• Attend meetings, events and other related activities
• Develop a relationship with clients and their staff through e-mail, calls, and outreach meetings

Assist with monitoring spend (monthly); review monthly report content

Broadly

• Create and assist with fundraising and communications strategies to support annual appeals, campaigns, top donor prospects, and events
• Produce prospect lists for individual giving

Provide marketing, communications and branding analysis, recommendations and advice

Provide support for events, as needed including : registration (entry / tracking, list management, follow up); w

rite event scripts and develop effective PPT presentations; compose, edit and proof event collateral materials, including but not limited to : sponsorship and silent auction solicitation letters, press releases, invitations, programs, PPT and agendas

Events and Community Engagement

• Experience managing non profit fundraising events
• Identify potential event sponsors based on org & affinity
• Execution of events, including : auction / game solicitation, organization (bundling) and set up at events; program and event materials bundling;

corporate sponsorship identification, outreach, follow up, and tracking; venue coordination, menu’s, AV, music, décor, event logistics, planning documents

• Event list project management : queries and mailing lists (from databases and Excel) for invitations, newsletters, communications and fundraising campaigns; mail merges
• Write and create donor solicitation materials for direct mail, email, and social media in partnership with Communications and Development Managers, and external vendors

Communications

Create calendars and coordinate regular donor communications, including but not limited to quarterly donor newsletters, email and digital correspondence, annual reports, and gift acknowledgments.

Write content

Implement organic and paid social media strategies across social channels including Facebook, Instagram, Twitter.

Curate and manage social media calendar

Support day-to-day management of social channels (creating content, posting, monitoring and responding to comments and questions, analyzing and reporting campaign results)

Implement paid social media campaigns, monitoring results and adjusting budgets and strategies as directed

Stay current on social media trends and platforms, bringing new ideas and recommendations on how to further enhance clients’ social presence

Development and Individual Giving

Implement an annual work plan to achieve individual-giving goals, including :

Write wealth screens and set up 1 : 1 top donor meetings; manage meeting schedules and provide updates and outreach

Build and manage relationships with prospects and donors through personalized cultivation and outreach efforts including in-person meetings, event invitations, and regular communication and acquisition / stewardship efforts.

Identify and create cultivation strategies for top prospects; implement these strategies in conjunction with the client’s President / Executive Director, Advancement Director, Board of Directors.

Experience / Qualifications

• Bachelor's degree or equivalent work experience
• Development experience working with nonprofit organization(s); private and public sector, grant writing / fundraising experience preferred
• Self-starter with strong attention to detail, problem solving skills, and demonstrated ability to be flexible in work assignments
• Organizational skills including the ability to multi-task, prioritize assignments, maintain data maintenance systems, and meet multiple deadlines
• Excellent writing / editing / drafting skills, research and information compilation skills
• Excellent interpersonal communication skills, demonstrated ability to work independently as well as with teams
• Strong attention to detail
• Excellent data and computer skills : Microsoft Office Suite, especially Excel

Last updated : 2024-06-04