ASSISTANT CHIEF DEPUTY COUNTY CLERK

The County Clerk for Jackson County seeks an experienced administrative professional to provide support for the offices of the County Clerk and Register of Deeds. Ideal candidate will have three to five years of experience in the operational function of the County Clerks office with advanced coursework in accounting, business management or related field. Prior supervisory experience preferred.

RESPONSIBILITIES:

Provides administrative support to the Chief Deputy County Clerk and the County Clerk/Register of Deeds. Duties include participating in the employment process, assisting telephone and walk-in customers, administering restitution account, processing daily deposits, as well as a variety of other functions as assigned.

Essential Functions include but are not limited to:

1. Participates in the various activities of the Clerk’s Office and responds to procedural inquiries regarding vital records, court records, accounting, and other functions in the office.
2. May assist telephone and walk-in customers by providing information and assisting in the processing of records related to the County Clerk’s Office. Performs duties of vital records and court services staff as necessary.
3. Prepares daily deposits and delivers to the Treasurer’s office, per County Policy.
4. Enters employee timesheets into the County financial system and submits for approval, as assigned.
5. Orders printing and office supplies.
6. Maintains bond forfeitures and tracks fifty-six day process. Processes declaratory judgment to the appropriate court for forfeiture to the County’s general fund.
7. Reconciles and disburses restitution monies to appropriate victims. Enters and maintains victim information in the court management software.
8. Monitors receivables for non-sufficient fund checks and sends correspondence regarding resolution.
9. Handles Case Reassignments after Judge Disqualification.
10. Coordinates with Friend of the Court Referees for motion hearing scheduling, and prepares hearing notices.
11. Enters conditional bonds in LEIN.
12. Reviews criminal history errors and processes corrections through the criminal justice software.

Other Functions
13. Participates in the employment process and training of staff.
14. Provides assistance to the Jury and Election offices as necessary.
15. Assists with Indexing
16. Any other functions as assigned by the Chief Deputy County Clerk or County Clerk/Register of Deeds

QUALIFICATIONS:
Education: High school graduation or equivalent with some advanced coursework in accounting, business management or related area.

Experience: Two to three years of clerical experience which provided familiarity with all aspects of the operation of the County Clerk’s office. Prefer some experience with window based computer programs. Previous supervisory experience preferred.

Other Requirements: Valid Michigan Drivers’ License.

SALARY COMMENSURATE WITH EXPERIENCE; BENEFITS EFFECTIVE DATE OF HIRE
This is a non-exempt level position with excellent benefits, including health, life, disability, paid time off and holidays, effective date of hire!

CORE BENEFITS (Provided at no cost): $3,000 Cash-In-Lieu of Insurance; $30,000 Life Insurance, $30,000 AD&D; Long-Term Disability; Employee Wellness Benefits; Employee Assistance Program; Paid Holidays; Paid Time Off (based on length of service); Paid bereavement leave; and Education Assistance of up to $2,000 annually.

OPTIONAL BENEFITS (cost share required): Medical, Prescription, Dental, Vision; Optional Life Insurance for employee, spouse and dependent children; Short-Term Disability; Flexible Spending Accounts (Medical and/or Dependent Care); Consumerism Card; Legal Shield & ID Shield.

Full time employees are also offered an Employer match of up to 5% in our Defined Contribution Plan and greater than two times the employee contribution to our Retirement Health Savings Plan.

We're a great place to work and great place to live - check us out!
Join our team, our values, our purpose - Proudly serve the citizens of Jackson County:

* Quality & Efficiency: Our employees are committed to continuous improvement and getting the most value for the public resources entrusted to them.
* Integrity and accountability: Our employees behave in a fair and ethical manner and demonstrate a strong commitment to public services.
* Teamwork and Community: Our employees work collaboratively with each other and the community to achieve shared goals.

To learn more, search "LIVE, WORK, PLAY JACKSON, MI" or go to https://www.mijackson.org/31/Live-Work-Play

All candidates are required to complete an application for employment through our job board at www.bsaonline.com

Job Type: Full-time

Pay: $20.79 - $25.99 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Customer service: 2 years (Required)
• Clerical support in a County Clerk's office: 2 years (Required)
• supervisory: 1 year (Preferred)

Work Location: Multiple Locations