Litigation Legal Administrative Assistant

Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

Litigation Legal Administrative Assistant

FLSA Status: Non-Exempt

Reports To: Office Administrator

POSITION SUMMARY

The Litigation Legal Administrative Assistant supports the delivery of quality legal services to clients by providing complex and specialized secretarial and administrative assistance to attorneys.

ESSENTIAL DUTIES & RESPONSIBILITIES

Specific duties of this position include, but are not limited to:

• Provide excellent customer service: answer phone lines and communicate with clients
• Draft standard pleadings, correspondence, memoranda, and other documents
• Perform e-filings, prepare pleadings notebooks, update indexes and prepare exhibits
• Maintain and organize files
• Participate in the timely review and submission of prebills and/or client bills
• Accurately file court documents both electronically and in document form, and determine and follow any local or judge specific requirements related to same
• Coordinate and make arrangements for travel and meetings
• Accurately prepare and submit client intake forms
• Regularly update client files, notebooks, and pleading indices
• Maintain attorney specific case lists, charts, and status of cases and outcomes
• Enter, review and revise timesheets accurately
• Proofread all documents to ensure accuracy and completeness
• Understand and comply with office policies concerning file management, case lists, filing and recordkeeping
• Effectively manage and monitor calendaring of deadlines and key dates

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

• Experience working in a law firm environment
• Proficient knowledge of legal documents, formatting, table of contents and table of authorities, styles, track changes, inserting and labeling pdf documents, and coverting pdf documents to Word
• Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint and Outlook)
• Experience working with a Document Management System (iManage experience a plus)
• Experience with time entry, e-filing, and database software
• Experience opening files and running conflict checks
• Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation
• Ability to work effectively and proactively within a team environment
• Strong time management skills and the ability to work under pressure in a fast-paced environment
• Ability to coordinate multiple tasks concurrently and to meet deadlines
• Strong organizational skills, interpersonal skills, and attention to detail