Office Manager

We are looking for an energetic and reliable Office Manager with a friendly and great attitude. They will undertake important administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the Office Manager will include bookkeeping, compliance of state and local requirements and insurances, Human Resource responsibilities and Managing "Positive Customer Service Experiences". The ideal candidate will be able to show history of Office Management Skills. They will also be competent in prioritizing and working with little supervision. They will be self-motivated, a quick learner, have a Positive Attitude and BE Trustworthy. The Office Manager ensures smooth running of our company’s offices and contributes in driving sustainable growth.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies, state and insurance requirements
• Taking care of Daily A/R, A/P and Reconciliation with Quick Books
• Manage agendas/appointments for the Sales Team and Upper Management
• Manage phone calls and correspondence (e-mail, letters, packages etc.) including scheduling of incoming appointments for the Sales Staff
• Updating and Uploading Documentation in the Customer Service Software
• Create and update records and databases with personnel, financials, Commercial and Residential Projects and other data
• Track inventory of office supplies, sales supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary

Skills

• Proven experience as an Office Manager or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational Skills a Must
• Experience with office management procedures and accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Qualifications in Quick Books is a Must
• Able to Multi-Task in a Very Busy Construction Office is a Must
• Work independently and the ability to comprehend the task needed and execute duties with confidence.
• Work Experience in a construction office is helpful.

Job Type: Full-time

Pay: $55,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Huntingdon Valley, PA 19006: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• Office management: 3 years (Required)
• QuickBooks: 3 years (Required)

Work Location: One location

Salary : $55,000 - $75,000