What are the responsibilities and job description for the Office Manager position at Jobot?
This Jobot Job is hosted by: Brooke Hunt
Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.
Salary: $50,000 - $60,000 per year
A bit about us:
Established with a commitment to excellence, we take pride in being a leading force in the fabrication industry. Our journey is rooted in passion, expertise, and a relentless pursuit of quality craftsmanship.
Why join us?
We are more than just a fabrication shop—we are a dedicated team of skilled professionals who transform raw materials into exceptional products. With a focus on meeting and exceeding our clients' expectations, we have earned a reputation for delivering top-notch fabrication solutions across diverse industries.
Job Details
Position Overview:
We are seeking a highly organized and detail-oriented individual to join our team as an Office Manager. The ideal candidate will be responsible for overseeing various administrative tasks crucial to the smooth functioning of our office. This role requires proficiency in accounts payable (AP), accounts receivable (AR), excellent customer service skills, invoicing expertise, and the ability to manage incoming mail efficiently.
Key Responsibilities:
Accounts Payable (AP):
Process and manage all incoming invoices promptly and accurately.
Reconcile vendor statements, ensuring timely payments and resolving discrepancies.
Maintain organized records of all financial transactions related to accounts payable.
Accounts Receivable (AR):
Generate and send customer invoices in a timely manner.
Monitor and follow up on outstanding receivables, ensuring timely collection.
Reconcile customer accounts and resolve any billing discrepancies.
Customer Service:
Serve as the primary point of contact for customer inquiries and concerns.
Address customer issues with professionalism and a customer-centric approach.
Build and maintain positive relationships with clients through effective communication.
Invoicing:
Create and distribute accurate and timely invoices to clients.
Ensure compliance with invoicing policies and procedures.
Collaborate with other departments to gather necessary information for invoicing.
Mail Management:
Efficiently manage incoming mail, including sorting, distribution, and timely response.
Prioritize and handle mail items related to financial transactions and correspondence.
Collaborate with relevant departments to address any mail-related matters.
Qualifications:
Proven experience as an Office Manager or in a similar administrative role.
Strong proficiency in accounts payable and receivable processes.
Excellent customer service and interpersonal skills.
Detail-oriented with a high level of accuracy in financial record-keeping.
Proficient in using accounting software and office management tools.
Strong organizational and multitasking abilities.
Effective communication skills, both written and verbal.
Ability to work independently and collaboratively within a team.
Education and Experience:
Bachelor's degree in Business Administration, Accounting, or a related field preferred.
Proven experience in office management, accounting, and customer service roles.
If you possess these skills and are ready to take on a pivotal role in our organization, we invite you to apply for the Office Manager position. We offer a dynamic work environment and opportunities for professional growth. Please submit your resume and cover letter detailing your relevant experience.
Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.
Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.
Salary: $50,000 - $60,000 per year
A bit about us:
Established with a commitment to excellence, we take pride in being a leading force in the fabrication industry. Our journey is rooted in passion, expertise, and a relentless pursuit of quality craftsmanship.
Why join us?
We are more than just a fabrication shop—we are a dedicated team of skilled professionals who transform raw materials into exceptional products. With a focus on meeting and exceeding our clients' expectations, we have earned a reputation for delivering top-notch fabrication solutions across diverse industries.
Job Details
Position Overview:
We are seeking a highly organized and detail-oriented individual to join our team as an Office Manager. The ideal candidate will be responsible for overseeing various administrative tasks crucial to the smooth functioning of our office. This role requires proficiency in accounts payable (AP), accounts receivable (AR), excellent customer service skills, invoicing expertise, and the ability to manage incoming mail efficiently.
Key Responsibilities:
Accounts Payable (AP):
Process and manage all incoming invoices promptly and accurately.
Reconcile vendor statements, ensuring timely payments and resolving discrepancies.
Maintain organized records of all financial transactions related to accounts payable.
Accounts Receivable (AR):
Generate and send customer invoices in a timely manner.
Monitor and follow up on outstanding receivables, ensuring timely collection.
Reconcile customer accounts and resolve any billing discrepancies.
Customer Service:
Serve as the primary point of contact for customer inquiries and concerns.
Address customer issues with professionalism and a customer-centric approach.
Build and maintain positive relationships with clients through effective communication.
Invoicing:
Create and distribute accurate and timely invoices to clients.
Ensure compliance with invoicing policies and procedures.
Collaborate with other departments to gather necessary information for invoicing.
Mail Management:
Efficiently manage incoming mail, including sorting, distribution, and timely response.
Prioritize and handle mail items related to financial transactions and correspondence.
Collaborate with relevant departments to address any mail-related matters.
Qualifications:
Proven experience as an Office Manager or in a similar administrative role.
Strong proficiency in accounts payable and receivable processes.
Excellent customer service and interpersonal skills.
Detail-oriented with a high level of accuracy in financial record-keeping.
Proficient in using accounting software and office management tools.
Strong organizational and multitasking abilities.
Effective communication skills, both written and verbal.
Ability to work independently and collaboratively within a team.
Education and Experience:
Bachelor's degree in Business Administration, Accounting, or a related field preferred.
Proven experience in office management, accounting, and customer service roles.
If you possess these skills and are ready to take on a pivotal role in our organization, we invite you to apply for the Office Manager position. We offer a dynamic work environment and opportunities for professional growth. Please submit your resume and cover letter detailing your relevant experience.
Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.
Benefits:
401K, Employee Events, Employee Referral Program, Flexible Schedules, Free Food and Coffee, Game Rooms, Life Insurance, Maternity/Paternity Paid Leave, Medical, Dental and Vision, On Site Cafeteria, Paid Holidays, Paid sick days, Parking , Performance bonus, Professional Development, Retirement / Pension Plans, Vacation/paid time off, Work From Home
About the Company:
Jobot
Company Size:
500 to 999 employees
Industry:
Agriculture/Forestry/Fishing
Founded:
2018
Website:
https://jobot.com/
Salary : $50,000 - $60,000
Customer service sales
Jeff Ivy District Manager -
Southlake, TX
Office Manager
Reveal Martial Arts and Summer Camp -
Southlake, TX
Office Manager
Cornerstone Caregiving -
Decatur, TX
