Team Coordinator - NH

Team Coordinator
Portsmouth, New Hampshire

We are looking for an exceptional Team Coordinator for our Portsmouth, New Hampshire office to support the growth of our firm. With offices located in San Francisco, New York and New Hampshire, this is an opportunity to work alongside a team that is united by a passion for service, strong sense of integrity, and desire to have a positive impact in the world.  We are empathetic problem solvers and subject matter experts, committed to serving clients at the highest level of trust and partnership. Our hallmarks of responsiveness, availability, dependability, and competency are our highest priorities. 

About the Role

This role will provide administrative support to our Compliance, Legal and People teams. You will hold an important role in maintaining the professional and inviting brand of our firm.

Duties and Responsibilities

• Provide scheduling support including the submission of travel and expense reports
• Heavy calendaring; maintain calendars: add, cancel or make changes to meetings in individual and team calendars
• Coordinate and schedule interviews between candidates and internal team members
• Resolve meeting conflicts for internal team members and business partners
• Take initiative in moving appointments and maximize use of time and schedule
• Timely processing of expense reimbursements for various team members
• Coordinate activities between internal teams
• Act as a backup to the other Office Administration team members as needed
• Maintain confidential and sensitive data and records with a high degree of confidentiality and trust
• Establish good relationships with team members across all offices
• Special projects, as assigned

About You

• Have a positive attitude
• Are comfortable in a fast-paced environment with multiple tasks and projects at hand
• Are able to multitask and prioritize needs
• Have excellent time management and strong organizational skills
• Are self-directed and able to work without a lot of supervision
• Are energetic and eager to tackle new projects and ideas
• Have a strong work ethic and ability to work well with other team members
• Are highly detail-oriented, accurate and self-motivated
• Genuinely like helping people
• Enjoy solving problems
• Love taking on challenges and finding creative solutions
• Don’t get flustered easily
• Don’t know the answer, you’ll dig until you find it
• Can communicate effectively with a broad range of stakeholders
• Are discreet in handling sensitive and confidential information
• Work well both independently and as part of a team

Requirements and Qualifications

• Bachelor’s degree preferred
• Ability to handle confidential and sensitive information and build trust with the team
• Capacity to handle multiple tasks/meet deadlines and work in a fast-paced environment
• High standard of personal presentation, approachable, and demonstrates flexibility
• Proficient computer skills, including Microsoft Office Suite
• Detail-oriented with strong organizational, and time management skills
• Superior service orientation with strong follow-up skills (verbal and written)
• Desire to be on a team, work together to achieve goals and continuously improve the process
• Experience in an office environment is a plus, but not required

Compensation & Benefits

Compensation at Jordan Park includes a base salary, discretionary year-end bonus, benefits and other perks.  We apply a total reward philosophy when determining compensation terms.

Our benefits package includes: 

• Medical, dental & vision insurance – 100% of premium covered for employees
• 401k participation with employer contribution
• Generous paid time off 
• Commuter benefits program (pre-paid tax dollars towards your commute)
• Fitness Reimbursement
• Annual Professional Development and Mindfulness Stipend