Project Admin

Project Assistant | Milwaukee, WI

Our Mission: To identify, hire, train, and retain the best people to serve our customers.

JP Cullen is a Wisconsin-based $700 million plus, 130-year-old, 5th generation family-owned construction management firm.

The Project Assistant position will be based at JP Cullen’s Milwaukee Office and Project Sites. Extensive on the job training will be provided.

Our Need: A person who is proactive, resourceful, detail oriented, and can multi-task. The kind of person who believes there is always a way if we all work together. The ideal candidate is professional and diplomatic in dealing with internal and external contacts and maintains a positive work atmosphere.

The Project Assistant reports directly to and supports the Project Manager and Superintendent as well as the other project team members. This role may assist in other office administrative tasks as needed.

Major responsibilities include:

· Support the project manager & superintendent on the following activities and more:

• Enter and submit time sheets
• Verify Time & Materials from field to payroll
• Gather and send new employee information to payroll
• Maintain and distribute trend charts, Plangrid reports, Operator Inspection sheets, concrete and soil testing reports, daily end of shift reports, etc.
• Schedule jobsite visits and Operations, pre-install, client, architect/engineer, and sub-contractor meetings
• Take jobsite photos on a weekly basis & distribute accordingly
• Coordinate safety lunches
• Print job information for field personnel and foremen as needed
• Update safety sign
• Update and write sub-contractor agreements
• Order supplies for the field (lumber, hardware, etc.)
• Send Yard Orders and Tool transfers to the Yard
• Assist in the RFI process, submittal, Change Order, and closeout process
• Update blueprints & contract documents when new documents are produced by the design team

· Distribute varieties of documents (letters, reports, memos, meeting minutes etc.)

· Maintain clean office environment and buy supplies as needed

· Maintain electronic & physical files & record documents

Position Background Requirements:

· Two years associates degree in a Business or Administrative focus OR High school diploma or equivalent with one to two years of Business or Administrative training or equivalent experience

· Be customer service focused and have excellent communication and interpersonal skills

· Proficiency in Microsoft Office programs

Compensation & Benefits:

JP Cullen has a commitment to its community, employees, and employees’ families. We offer outstanding benefits — Health, Life, and Dental Insurance, Competitive Salary and Bonus Structure, Profit Sharing, PTO, Holiday Pay, Employee Assistance, and Training

JP Cullen is an Equal Employment Opportunity/Affirmative Action (EEO/AA) Employer. We promote diversity by proactively recruiting, hiring, and promoting women, minorities, disabled individuals, and veterans. JP Cullen provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Send your resume to hr@jpcullen.com.

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Milwaukee, WI (Required)

Ability to Relocate:

• Milwaukee, WI: Relocate before starting work (Required)

Work Location: In person