Project Coordinator

Support JTI’s Team in the day-to-day execution of engineering and construction projects. Primary role is to develop and maintain project and resource schedules, lead procurement effort, and support the development of proposals. Must possess strong organizational and communication skills, attention to detail, and the ability to collaborate with cross-functional teams. Capable of providing project coordination support on 3 Large CAPEX projects as well as several Small CAPEX projects simultaneously.

PRIMARY RESPONSIBILITIES

DOCUMENTATION MANAGEMENT

• Maintain accurate and up-to-date project documentation, contracts, and records in Project Folder.
• Manage overall file management integrity within Project Folder.
• Create a project and resources schedule in MS Project and maintain updates to the schedule as the project progresses. Proficient knowledge in making detailed schedules.

COMMUNICATION

• Facilitate communication between internal teams, clients, and subcontractors to ensure project milestones are met.
• Create and manage document transmittals and associated index and ensure synchronization of information between JTI Team and Clients.
• Coordinate transfer of information between all JTI disciplines to ensure entire project team has current project information.
• Schedule all project meetings, develop meeting agendas, document meeting notes, and disseminate notes to meeting attendees.

BUDGET OVERSIGHT

Track project costs and provide a comparison to the project budget.

Investigate any costs that significantly exceeds the budget to determine justification for cost overrun.

Provide budget vs. actual costs report as required by project.

• Support the development of proposals and estimate sheets.
• Submit Request for Quotes to Vendors and provide an analysis of all received quotes in consideration of cost and lead time as well as vendor relationship and historical data relating to each vendor.
• Create Purchase Orders as requested by Project Managers to procure equipment and services as needed on each project. Compare quoted cost to budget and review any overage with Project Manager. Confirm with vendor that the Purchase order has been received and accepted. Continue to follow up with vendor to maintain equipment delivery schedule and discover if any issues related to the order exist early in the process.
• Review product receipts to ensure that the correct part and quantities match with the Purchase Order.

PROJECT MANAGEMENT

• Coordinate and participate in activities such as job walks and customer meetings.
• Researches and submits bid proposals and permit applications.

QUALIFICATIONS

EDUCATION and/or EXPERIENCE:

• High School Diploma or GED (Bachelor’s degree in Construction Management, Project Management or technical field is preferred).
• 2-3 years of experience in business administration, construction, or engineering related field.

SPECIALIZED KNOWLEDGE AND SKILLS:

• Proficient with MS Project
• Proficient with MS Office, with an emphasis on Excel, and database software; ERP Systems
• EQUIPMENT & APPLICATIONS /WORKING CONDITIONS &* PHYSICAL DEMANDS:* Reasonable accommodations are possible to enable people with disabilities to perform the essential responsibilities.
• General office environment conditions and requirements
• Requires use of PC.

Job Type: Full-time

Pay: $23.00 - $28.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Vision insurance

Experience level:

• 2 years
• 3 years

Schedule:

• Monday to Friday
• Overtime
• Weekends as needed

Experience:

• Proficient knowledge in making detailed schedules: 3 years (Required)
• Synchronization of information between Teams and Clients: 3 years (Required)
• Tracking project costs: 3 years (Required)
• Provide budget vs. actual costs report: 3 years (Required)

Work Location: In person