Office Manager

About us

The Junior League of Cobb-Marietta, Inc. (JLCM) is a nonprofit organization founded in 1933 to promote voluntarism, develop the potential of women and improve the community through the effective action of trained volunteers. JLCM’s membership of just over 200 women include working professionals, stay-at-home mothers, entrepreneurs, community leaders, and more, who are all passionate about supporting issues impacting fellow women and children throughout Cobb County, Georgia. As an organization of volunteers, JLCM provides support through a variety of efforts including hands-on volunteering opportunities with community partners, bi-annual fundraisers, and bi-partisan advocacy.

To learn more about the Junior League of Cobb-Marietta visit www.jlcm.org.

Our work environment includes:

• Modern office setting
• Food provided
• Work-from-home days
• Casual work attire
• On-the-job training
• Flexible working hours
• Relaxed atmosphere
• Company perks

This role is responsible for both supporting the JLCM Board of Directors and managing the daily operations of the JLCM. Externally, this role serves as the first impression and contact point for the community with the JLCM. Internally, this role functions as the central hub of the organization, ensuring that the varied administrative tasks necessary to ensure the success of our or volunteer work, fundraisers, and day-to-day functions.

The ideal Office Manager for the JLCM has an array of skills, ranging from social media to financial management. They are a reliable, self-starter, who keeps their eye on opportunities to support the growth and long-term sustainability of JLCM. In addition to maintaining organized records and providing administrative support, the Office Manager assists in the creation of annual reports. Ultimately, the ideal candidate is organized, manages their time effectively, possesses a growth-mindset, and joyfully embraces learning new skills.

This is a part-time, non-exempt position requiring approximately 20 hours per week, although hours will vary seasonally. This is a hybrid position with remote work opportunities that will require occasional evening work (i.e. monthly board meetings, monthly membership meetings, and other called meetings). The Office Manager reports to the JLCM's President and Board of Directors. The starting salary range is $15.00 - $20.00 per hour, commensurate with experience.

Key Responsibilities:

• Administrative:Oversee maintenance and upkeep of JLCM office, resources, and supplies

Maintain JLCM files, member database, and contact lists including but is not limited to: sponsors, grant organizations, vendors, and community contacts
Support Board of Directors with creating progress and after-action reports relating to financial and membership information
Assist in preparation for monthly Board meetings
Assist in preparing documents for JLCM general membership meetings, trainings, and other events as requested
Attend various JLCM events and Board meetings as needed (NOTE: JLCM Board meetings are conducted monthly, unless an additional meeting is called, and take place in the evening after standard work hours.)
Proactively supports President of the board, at their sole discretion, with completing JLCM functions
Implement Board policies and decisions in alignment with Board of Directors directives
Provide administrative support to fundraisers and fundraising committee chairs as needed
Perform all other administrative duties as assigned

• Financial:Maintain financial records in QuickBooks. Duties specifically include: general bookkeeping, A/P, A/R, monthly bank reconciliations, invoicing, budgeting, entering cash receipts, and preparing quarterly sales tax reports

Prepare 1099s and assist with yearly audit/review of 1099
Collect annual membership dues and prepare statements

• Communications:Update and maintain the JLCM website and member portal (Digital Cheetah, an open-source-based platform)

Support Vice President of Communications and Public Relations team with the maintenance of JLCM social media accounts (Facebook, Instagram, Twitter) including, but not limited to the creation of email and social media campaigns

Required Skills & Experience:

• Clear and effective written and spoken communication skills
• High School diploma or GED
• Previous bookkeeping, accounting, or financial experience; experience using QuickBooks and with Form 990 preferred
• Intermediate to Advanced proficiency with Microsoft Office and Office 365 (Word, Excel, PowerPoint, etc.)
• Positive customer service skills
• Ability to multitask, prioritize workload effectively, and communicate progress on tasks consistently
• Enthusiasm for supporting mission-driven work and community service
• Previous non-profit or small office administrative experience is preferred

Benefits:

As the success of the JLCM from year-to-year grows, so do the included benefits and opportunities for the role of the Office Manager. Current benefits include:

• Ability to work remotely
• Flexible work hours are available
• Technology resources (i.e. laptop) provided for work purposes
• Annual, performance-based stipend based on budget

How to Apply:

Please submit a resume and cover letter to the Hiring Committee to https://vms.ajli.org/?nd=vms_public_form&form_id=1000253.

Please put "JLCM Office Manager Posting" in the subject line of the email.

No phone calls please.

After the application deadline, you will receive communication about next steps in the process.

Application deadline is April 30, 2023.

Job Type: Part-time

Pay: $15.00 - $20.00 per hour

Benefits:

• Flexible schedule

Schedule:

• 8 hour shift
• Choose your own hours

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Marietta, GA 30060: Reliably commute or planning to relocate before starting work (Required)

Work Location: Hybrid remote in Marietta, GA 30060

Salary : $15 - $20