BILLING SPECIALIST

JVA, Inc. is seeking a Billing Specialist for our Boulder office. We are looking for an individual to support our Billing Team, which handles all invoicing/billing and accounts receivables for our structural, civil, and environmental departments across JVA’s five offices.

The candidate must be a professional, efficient, and organized team player with excellent communication skills, both in-person and virtually. Candidate must also possess strong accounting knowledge and skills. The ability to prioritize, balance fast-paced day-to-day requests, and manage time and workload is essential. The ideal candidate for this job is self-motivated, resourceful, organized, and detail oriented. Having the ability to reevaluate priorities and pivot to meet deadlines, while producing high quality results, is essential.

EXAMPLE RESPONSIBILITIES AND ACTIVITIES

• Prepare, distribute, and revise invoices monthly
• Review and verify time and expense entries
• Communicate with clients and provide prompt, accurate responses
• Record payments and review A/R
• Review new job requests and set up new jobs accurately in database

REQUIRED CREDENTIALS

• Degree and Credential Requirements: None required! We value candidates who can demonstrate capability and articulate how prior experiences will help them contribute.
• Computer Skills: Strong knowledge of basic computer skills; PC and Microsoft Office preferred.
• Collaboration and Problem Solving: Actively work with others to find creative solutions and ensure efficient monthly billing process.
• Prioritize and Pivot Effectively: Produce high quality deliverables while balancing work on a variety of projects and priorities to support multiple project teams and deadlines.
• Effective Written and Verbal Communication: Accurately and efficiently exchange information in a timely matter with co-workers, clients, and consultants via phone, text, email, and chat, while actively listening to ensure high quality end-results.
• Initiative: Proactively take action to reduce and troubleshoot billing problems, offer constructive solutions to billing inquiries, seek ways to improve internal system efficiencies and automate processes.

PREFERRED CREDENTIALS

• Familiarity with Accounting Principles: Efficiently produce monthly client invoices, apply payments, support project managers with tracking project balances and change orders, and prepare/submit billing data.
• Knowledge accounting software: Utilize knowledge of accounting software and the lifecycle and workflow of invoices to support the monthly billing process. Familiarity with Deltek Vantagepoint is a plus.