HR Assistant

JOB PURPOSE AND SUMMARY

Under the general supervision of the Human Resources Supervisor, this position supports the function of human resource department.  Incumbent is responsible for supporting activities of all members of the HR Department. 

Support the review, understanding and compliance of all programs, policies and procedures contained in the Food Safety and Quality Management System. Understand that I am responsible for reporting food safety issues observed so appropriate action can be taken. Actively participate and support the 5S and MES initiatives.

DUTIES AND RESPONSIBILITIES 

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR department.
• Responsible for payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
• Conducts or assists with new hire orientation.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Performs other duties as assigned.

POSITION DIMENSIONS AND QUALIFICATIONS 

Internal Contacts:

Officers, Managers, H.R. staff and all Kagome Foods, Inc. employees 

External Contacts:

Governmental agencies, prospective employees, payroll administrative company representatives, and other outside contacts.

Education Level and Focus:

High School Diploma, AA/AS degree or equivalent experience; Professional in Human Resources (PHR) Certification a plus; Certified Payroll Professional Certification a plus 

Years and Type of Related Experience Required:

1 year related human resources or accounting experience. 

SKILLS AND ABILITIES 

Uphold Kagome's Values:

Employee works well with others as a team and treats others with respect. Conducts self in a professional manner and exhibits the highest level of integrity. Maintains a positive attitude through good working relationships with our customers, visitors, and co-workers that emphasizes our commitment to good customer service. 

Attendance:

Reliability and acceptable attendance are required. It is critical to be punctual and arrive on time for work and for meetings (if applicable).   

Productivity:

Must consistently fulfill job responsibilities, knowing how to prioritize tasks and manage time effectively. If authorized to work remotely, must maintain the same levels of productivity and communication as they would in the office. 

Employee Retention:

Build a culture employees and/or co-workers want to be a part of. Be helpful to others and work as a team toward company goals. Participate in an exceptional onboarding experience for new hires and ensure they have the necessary tools to succeed in their roles by welcoming and assisting them. 

Interpersonal and Communication:

            Completes duties with minimal supervision, ability to work under pressure, communicate with all levels of personnel, good listening skills, team player, and patience in explaining sometimes technical information. Must be able to work with and maintain issues and materials of a confidential nature. Must be able to communicate effectively with co-workers and management team.

Technical and Analytical:

Understand laws and procedures relative to personnel, accurate, strong organization, and prioritization skills. Math, reading and writing skills, computer skills. 

Administrative and Operations:

Ability to perform multiple tasks, work under deadlines, prioritize and manage time, use sound judgment. 

Physical Demands:

            Heavy use of computer, sitting for long periods, occasional lifting up to 30 lbs.           

Work Environment:

Office environment with many distractions and moderate to high noise levels. This is a Safety Sensitive position.  

Special Equipment Used:

Computer including specialized software packages, copier, Fax, 10 key, and multi-line telephone.