Department Secretary

Description:

Job Summary:

Under direct supervision, provides administrative and secretarial support to department management. Uses discretion and adheres to confidentiality requirements as directed by department/medical center policy. Recommends, develops, implements and monitors administrative processes that support the success of the department.

Essential Responsibilities:

Maintains confidential department files/records, including tracking systems for vacation, sick leave, holidays, and other personnel issues. Prepares appropriate paperwork and resolves problems. Collects, codes, calculate and submit department payroll. Submits PARs and personnel requisitions for staff changes. Prepares invoice/purchase requisitions for processing. Compiles and maintains various departments schedules. Composes letters and memos and designs department forms. Act as receptionist for the department, greeting and directing visitors to the appropriate staff. Answers or routes all incoming calls to the department, including calls of an urgent and sometimes critical nature requiring knowledge of policies and procedures. Utilizes various computer applications in the performance of duties including, but not limited to Microsoft Office, MP-2, etc. Attends meetings, takes minutes, types and distributes agenda and minutes. Performs other related job duties as required. This job has no supervisory responsibilities. Consistently supports the precepts of Corporate Compliance and Principles of Responsibility by maintaining confidentiality, protecting the assets of the organization, acting with integrity, reporting observed fraud and abuse and complying with applicable state, federal and local laws and program policies and procedures.

Grade 300

Basic Qualifications:

Experience

Six months working experience with emphasis on secretarial skills. Excellent communication and interpersonal skills to effectively interact with a diverse group of internal and external customers. Working knowledge of computer applications to include Windows 95/97 or Windows NT. Ability to perform varied clerical duties requiring a high degree of independent judgment, speed and accuracy. Must be willing to work in a Labor Management Partnership environment. Other qualifications as outlined in the collective bargaining agreement.

Education

• High School Diploma/GED Typing Speed: 45 wpm

License, Certification, Registration

• N/A

Primary Location: California,Oakland,1950 Franklin Scheduled Weekly Hours: 1 Shift: Day Workdays: Sun, Mon, Tue, Wed, Thu, Fri, Sat, Working Hours Start: 12:01 AM Working Hours End: 11:59 PM Job Schedule: Call-in/On-Call Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: A04|OPEIU|Local 29 Job Level: Individual Contributor Department: Oakland Reg - 1950 Franklin - Rgnl HR-Float Pool - 0208 Pay Range: $33.29 - $35.02 Travel: Yes, 100 % of the Time At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing.

Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

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