Office Manager/Bookkeeper

About us

KALASTYLE is a personal care product manufacturer and distributor based in Cranston, RI. We are inclusive, innovative, and creative. We aim to maintain a work environment where all voices are heard and a collective effort is made to produce innovative products. We're a small team and work very closely with one another, so personality & energy are just as important as the work we're accomplishing together.

About you

Our ideal candidate will have prior experience in a small business environment and strong attention to detail. In this position, the successful candidate will work with ownership to ensure that quality expectations and deadlines are always met.

• You consider yourself a lifelong learner with a growth mindset.
• You are a Bookkeeper who wants more variety, responsibilities, and growth potential.
• Your friends & coworkers would describe you as resourceful, open-minded, and teachable.
• You are excited to make a position your own – you have worked at a small business before and you love the idea of developing your own career path, where the sky's the limit!
• You've been told that you're a natural problem solver and a stickler for details.
• Your organizational skills are second to none, and you take immense pride in your ability to keep things running smoothly.
• You thrive in an environment where you are given the autonomy to take initiative.
• You persistently follow up, follow up, follow up until the task is complete.
• You want to put in the work to succeed, you are driven to achieve despite challenges, and you are looking for an organization with a path of upwards mobility.
• You're comfortable and confident talking on the phone with customers but you are aware of the need for expediency.
• You want the excitement and entrepreneurial spirit that comes with being part of a small company that values you.
• You are searching for a company culture based on trust, reliability, and integrity.
• You enjoy seeing your accurate data entry transformed into useful outcomes.
• You are driven by personal growth and love developing your knowledge and skill set for the sake of learning and improving.

Office Manager Expectations

• As our Office Manager, you will play a vital role in maintaining the smooth operation of our office environment. After training, we will rely on you to take charge and run things administratively, so we as the owners can focus on growing the business.
• You will use your keen financial acumen to keep the cash flowing by invoicing customers, chasing receivables, monitoring the status of payments, and following up with clients as needed.
• Key aspects of your job include managing and reconciling accounts, preparing weekly/monthly reports, sales rep commission statements, and ensuring accurate YTD numbers so we can make informed business decisions.
• We will look to you for data entry; however, you will also delve into cash flow analysis and handling Accounts Receivable and Accounts Payable.
• You will coordinate various administrative tasks related to jobs, such as contract administration, purchase orders, certified payrolls, Certificates of Insurance, and tax paperwork.
• You will proactively handle business administration tasks, such as documentation, filing, and record keeping.
• You will communicate positively and professionally with prospects, customers, internal team members, and vendors.
• Over time, we would love to transition the crucial payroll function to you.

Job Types: Full-time, Part-time

Pay: From $25.00 per hour

Expected hours: No more than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $25