Accounts Payable Manager

Description

Reporting to the Director of Accounting, the Accounts Payable Manager leads the AP function in a fast-paced and global corporate environment. Key accountabilities include supervising the AP staff, ensuring invoices are processed for approval and payment in a timely manner, and facilitating an environment of continuous improvement, accuracy, accountability, and control.

ESSENTIAL FUNCTIONS

· Supervise the accounts payable team in the processing of invoices for timely, accurate, and efficient payment.

· Maintain AP aging report, resolve vendor inquiries and issues, missing payments, invoices questions and invoices disputes (pricing and quantity).

· Maintain the periodic AP cash forecast and align with budgets.

· Ensure accurate setup of new vendors in the ERP system.

· Verify that all payments are made in a timely and accurate manner and in compliance with regulations.

· Coordinate with Accounting team to ensure invoices are recorded in the correct period.

· Create systematic journal entries to record payments in the ERP system.

· Perform complex analysis related to AP payments as required. 

· AP General Ledger - ensure accounting code of all accounts and expenses.

· Invoice routing - review all invoices routing to ensure they are sent to appropriate manager for approval.

· Invoice coding - review all invoices to ensure they are coded according to the correct accounts based on services or goods procured and backup is attached, and invoice information is correct.

· Support the annual budget process as required.

· Support internal and external audits to meet schedules.

· Hire, train and evaluate the performance of the accounts payable staff.

· Develop and implement policies and procedures to improve the efficiency and effectiveness of the accounts payable department.

Requirements

· 2 years of supervisory experience.

· 4 years of experience in processing accounts payable in a large-corporation, multiple-entity environment.

· Demonstrated knowledge of accounting principles and transactions and how they impact the AP function.

· Proficient computer skills, including Microsoft products and enterprise ERP systems.

· Ability to work closely with and build strong work relationships with vendors and internal customers.

· Strong written and verbal communication skills.

· Ability to work under pressure and meet deadlines.

· Strong documentation skills.

· Strong analytical skills and attention to detail.

· Ability to multitask, prioritize, and manage time efficiently in a fast-paced environment.

REQUIRED EDUCATION AND EXPERIENCE

· Bachelor’s degree in Business Administration or Accounting strongly preferred.

· 2 years of supervisory experience required.

· 6 years of related and relevant business experience in a large corporation.

PHYSICAL REQUIREMENTS

· Ability to remain in a stationary position for extended periods of time.

· Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, lift and small carry parcels, packages and other items.

· The physical demands listed are intended to provide a general overview of what will be required in the role and are not an exhaustive list of requirements. Keelson remains compliant with the Americans with Disabilities Act (ADA) and will engage in the interactive process for all reasonable accommodation requests to successfully perform the duties of the position.

EMPLOYMENT REQUIREMENTS

· Willingness to submit to pre-employment background check and drug screening.

· Compliance with Keelson Drug Free Workplace Policies.

· Ability to obtain a Transportation Worker Identification Card (TWIC).