Extension Program Support Coord W L'ville

TITLE: Extension Program Support Coordinator (West Louisville)

DEPARTMENT: College of Agriculture Community and the Science

REPORTS TO: Program Leader in Community Resource Development

EFFECTIVE DATE: TBD

EMPLOYMENT STATUS: Full-time

EMPLOYMENT CLASSIFICATION: Exempt

PRINCIPAL PURPOSE OF JOB: Extension Program Support Coordinator (West Louisville) under the direct supervision of the Louisville Program Coordinator of the College of Agriculture, Community, and Sciences, performs a variety of Extension and secretarial duties for the Extension Program with a focus on the West Louisville Office. To support faculty and staff Extension personnel: interacts with the public, makes travel arrangements and assists on travel documents, keeps a calendar for all West Louisville events, creates purchase orders, conducts research for pricing for supplies and equipment, works with high schools in Kentucky, as well as assists in some student outreach events. Additional duties include, processing forms, performing data entry, and establishing and maintaining records. Enters data, draft, edit, revise, and print letters, tables, reports, and other materials for the unit.

SCOPE OF RESPONSIBILITY: Extension Program Support Coordinator (West Louisville) under the direct supervision of the Louisville Program Coordinator of the College of Agriculture, Community, and Sciences, performs a variety of Extension and secretarial duties for the Extension Program with a focus on the West Louisville Office. Most often duties include as answering and directing phone calls, filing information, and managing office supply needs to support faculty and staff Extension personnel: interacts with the public, makes travel arrangements and assists on travel documents, keeps a calendar for all West Louisville events, creates purchase orders, conducts research for pricing for supplies and equipment, works with high schools in Kentucky, as well as assists in some student outreach events. Additional duties often include tasks such as scheduling appointments, coordinating program events, greeting visitors, and maintaining organized file systems for the program staff.

Essential Job Functions

• Supports the Louisville Program Leader and needs of the West Louisville Extension office and Extension program
• Keeps a calendar for all West Louisville events
• Makes travel arrangements and assists on travel documents, and assigns vehicles to travelers
• Researches pricing for supplies and equipment, creates and processes requisitions
• Works with high schools in the area and as assists in some student outreach events.
• Performs a wide variety of typing assignments which are sometimes confidential in nature; operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials.
• Daily interactions with the public, KSU students, staff, and faculty
• Creates and distributes correspondence, reports, and other documents
• Proof and edits letters, success stories as well as enters program contacts into the Kentucky Reporting System (KERS)
• Assists with creating and maintaining frequent publications for community and partners
• Performs data entry and maintains files, database, and record retention
• Maintains budgets and accounts
• Creates and processes requisitions, travel arrangements, budget transfers, and check requests for staff, faculty, guests, and students
• Travel to Frankfort, Kentucky for meetings, in state and outstate professional development assigned by Program Leader
• Instructs and supervises student employees
• Performs other duties as assigned
  
  

Other Duties

The position will conduct other duties as required.

QUALIFICATIONS: Bachelor’s degree and the equivalent of 3 years of experience of related duties and responsibilities specified.

Licensing and Certifications: None.

KNOWLEDGE, SKILLS, And ABILITIES

• Organizing and coordinating skills.
• Ability to create, compose, and edit written materials.
• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Word processing and/or data entry skills.
• Ability to maintain confidentiality of records and information.
• Ability to communicate effectively, both orally and in writing.
• Ability to maintain calendars and schedule appointments.
• Records maintenance skills.
• Ability to understand and follow specific instructions and procedures.
• Ability to perform simple accounting procedures.
• Skill in the use of operating basic office equipment.
• Receptionist skills.
  
  

Physical Requirements

• Work is normally performed in a typical interior/office work environment.
• No or very limited physical effort required.
• No or very limited exposure to physical risk.
  
  

Internal candidates are encouraged to apply.

Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa.

KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.