Benefits Analyst

Founded in 1969, Kidder Mathews (www.kidder.com) is the largest, independent commercial real estate firm on the West Coast, with more than 900 real estate professionals and staff in 22 offices in Washington, Oregon, California, Nevada, and Arizona. We offer a complete range of brokerage, property management, appraisal, consulting, and debt & equity finance services for all property types. The firm performs $9.6 billion in transactions, manages over 70 million square feet of space, and conducts over 1,680 appraisals annually.Kidder Mathews is an expanding, dynamic, vibrant and entrepreneurial firm and has been consistently recognized as a "best place to work" in multiple markets on the West Coast. Our Corporate Administrative Division supports the entire organization with shared services like IT, Marketing, Human Resources, Accounting, Research and Data Systems. Our compensation is competitive with a full suite of benefits offered. Come be a part of building our infrastructure for our growth!

The Benefits Analyst I is responsible for supporting the day-to-day administration of the Company’s multi-state benefit programs. The Benefits Analyst I assists with planning and supports recommendations for changes in the programs to ensure the organization maintains its objectives and stays competitive in the marketplace. The Benefits Analyst I is responsible for helping support current and understanding relevant laws and regulations ensuring the Company is compliant. Additional responsibilities include assisting with ongoing data audits/analysis, reporting, and providing accurate and timely benefit plan data to benefit vendors.

ESSENTIAL FUNCTIONS: (The reason this job exists is to perform these functions. These functions are performed regularly, seriously impacts other jobs, and there are a limited number of employees to whom performance of the function can be distributed).

Ensure customer service, support and education regarding employee benefits is prompt, friendly and reliable

• Provide high level of customer service, support and error resolution to questions, issues and/or complex problems
• Assist and conduct new hire benefits orientation
• May conduct employee meetings and education sessions; as well as the preparation of educational materials
• Assist in developing various employee benefit communications

Support the administration of all employee benefits programs

• Support the administration of all company benefits programs (medical, dental, vision plans, short and long-term disability, 401(k), group life & AD&D Insurance, life assistance program, COBRA, and all voluntary benefit offerings)
• Ensure all benefit plan information is accurate, current and available in written and online formats
• Ensure timely and accurate processing of enrollments, life status changes, terminations, and/or beneficiary information
• Support the management of processes for 401(k) Pre-Tax and Roth contributions rollovers, distributions, and loans
• Ensure compliance for all benefits plans and programs

Support the administration of leave programs, COVID, and Workers’ Compensation in accordance with applicable federal, state, and local laws

(FMLA, CFRA, WLAD, USERRA, etc.)

• Partnering with the Director of Human Resources and the Sr. Benefits Analyst

o Case manage and coordinate administrative aspects of cases and claims

o Approve or deny based on relevant medical information

o Implement and follow best practices regarding the return to work process

• Coordinate and organize all medical information ensuring HIPPA guidelines effectively executed
• Report all required claims to state Workers’ Compensation organizations within required timeframes

Ensure company compliance with federal, state and local laws related to benefits

• Maintain and retain employee benefit files, COVID Proof of Vaccination and plan documents ensuring preservation and accessibility of historical records
• Support the coordination of annual compliance testing, audits and filings with auditors, consultants, and internal partners
• Support in the completion of compliance related activities, including non-discrimination testing, SPDs, SMMs, 5500s, 1095c etc.

Safety Program

• Attend Monthly Safety Program Meetings
• Support compliance of safety program including execution
• Assist in ensuring OSHA requirements are implemented and followed in all locations (Form 300A, quarterly safety meetings, etc.)

Run and analyze reports related to benefits and payroll (occasionally)

• Track benefit plan utilization and trends to provide plan insight as requested
• Create and monitor the data files transferred from the company’s system to third party administrators; ensure data integrity and accuracy
• Research and resolve data discrepancies between the company’s records and data maintained by third party administrators
• Assist with ad hoc benefits plan utilization and group insurance project analysis as needed; assess requirements; extract data from various sources; research trends; prepare reports for management review as requested

Reconcile and pay benefits bills ensuring accuracy and timeliness

• Track and maintain various billing records and reconcile for payment
• Submit and code monthly carrier bills and invoices in PN3
• Ensure funding requirements are completed on a timely basis

Support Open Enrollment process

• Assist in the coordination of annual benefits renewal activities and implementation of new benefits plans and programs
• Provide education through formal meetings, one on ones and via phone

Administer HRIS for Benefits

• Support the Benefits Enrollment System and participate in the evaluation of new benefits systems and/or integration with current systems
• Assist in the effort to ensure enrollment processes up to date and correct within eligibility parameters
• Support updating plans and plan data in HRIS whenever updates are required
• Ensure benefit data related to Payroll is accurate and feeds to employee paychecks correctly
• Document benefits administration practices and procedures focusing on process improvements
• Update and maintain user procedures, guidelines, and documentation

OTHER FUNCTIONS: (Incidental to the purpose or the job. These functions are performed infrequently and have little consequences to other jobs if not performed).

Perform other duties or projects as requested

ESSENTIAL QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)

EDUCATION: Bachelor’s Degree or equivalent combination of experience and instruction. PHR, SPHR, SHRM-CP, SHRM-SCP or CEBS strongly desired

EXPERIENCE REQUIRED: 3 years’ experience in a benefits administrator or analyst role or similar relevant experience

REQUIRED KNOWLEDGE:

• Strong customer service and client interfacing skills
• Demonstrated skill in developing reports and documenting processes and procedures
• Intermediate knowledge of benefits plans, practices, trends and systems setup
• Intermediate knowledge of human resources, related state and federal laws and regulations, benefits program development and design, plan administration, Section 125 regulations, COBRA, FMLA, HIPAA, IRS, GINA, FLSA regulations, variable pay plans, etc.
• Prior knowledge of Payroll/HRIS systems. Advanced Excel and Word skills

SKILLS AND ABILITY:

• Strong computer skills (MS Office Suite, HRIS, etc.)
• Willingness and ability to learn new software through education when required and demonstration of professional development
• Demonstrated ability to prioritize, multi-task and utilize resources to execute tasks within a deadline-oriented environment
• Ability to speak, write and understand English
• Excellent communication and organizational skills
• Ability to build relationships with clients, vendors and internal partners
• Demonstrated ability to function in a team environment and proactively problem solve
• Professional and customer-service oriented with the ability to interface with employees and management
• Able to function in a team environment with demonstrated ability in problem solving
• Professional telephone etiquette with excellent oral and written communication skills
• Professional level of confidentiality in handling employee information
• Professional, clean and neat appearance

WORK ENVIRONMENT: (The work environment described here are representative of those that the employee must be in in order to successfully perform the essential functions of this job.)

This is a standard office environment with standard office noise like talking, office equipment, etc.

PHYSICAL DEMANDS: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.)

While performing the duties of this job, the employee is regularly required to talk and hear. The employee must frequently sit and use a computer for long periods of time. Specific vision abilities are required to do this job including close vision. The employee must sometimes lift and/or move items up to 10 pounds.

SUPERVISORY RESPONSIBILITIES: (scope of the person’s authority, including a list of jobs that report to this job).

There are no direct supervisory responsibilities

Kidder Mathews is an equal opportunity employer does not discriminate based on race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other status protected by law. Kidder Mathews will accommodate candidates with disabilities to complete this application. Please contact recruiting@kiddermathews.com if you need an accommodation.

AZ, NV, OR & WA residents: We Participate in E-Verify.

CA residents: We collect various personal data from employees and applicants for purposes related to employment. Please review the Notice of Data Privacy for Employees and Applicants for detailed information concerning what information we collect, the purposes for which information is collected and with whom such information may be shared. You can find this notice on our careers page at https://kidder.com/careers/.

Job Type: Full-time