What are the responsibilities and job description for the ABA Coordinator/Scheduler position at KIDS ABA Services?
An ABA (Applied Behavior Analysis) Coordinator/Scheduler plays a crucial role in managing and coordinating the schedules of therapists, clients, and other stakeholders involved in ABA therapy sessions. Here’s a comprehensive job description for an ABA Scheduler:
Job Summary:
This role is responsible for coordinating and scheduling therapy sessions for clients receiving Applied Behavior Analysis (ABA) services. This role involves managing multiple schedules, communicating with therapists, clients, and their families, and ensuring that all sessions are appropriately staffed and timed. The ABA Scheduler must be highly organized, detail-oriented, and capable of working in a fast-paced environment.
Key Responsibilities -
- Schedule Coordination:
- Develop and manage the therapy schedules for clients, ensuring optimal match between client needs and therapist availability.
- Coordinate with therapists to accommodate their availability and adjust schedules as needed.
- Communicate schedule changes promptly to all relevant parties, including clients, therapists, and families.
- Client and Therapist Communication:
- Serve as the primary point of contact for clients and their families regarding scheduling matters.
- Ensure clear and consistent communication with therapists regarding their schedules, session changes, and client information.
- Data Management:
- Maintain accurate records of scheduled sessions, cancellations, and rescheduled appointments.
- Utilize scheduling software and tools to manage appointments and track client progress.
- Prepare and distribute weekly and monthly schedules to all relevant parties.
- Problem-Solving:
- Address scheduling conflicts and issues promptly and effectively.
- Work collaboratively with the clinical team to resolve any challenges related to therapist availability or client needs.
- Compliance and Documentation:
- Ensure that all scheduling practices comply with organizational policies and relevant regulatory requirements.
- Maintain confidentiality of client information and adhere to HIPAA guidelines.
Qualifications -
- Education and Experience:
- High school diploma or equivalent; some college coursework preferred.
- Previous experience in scheduling, administrative support, or a related field, preferably within a healthcare or therapeutic setting.
- Skills and Competencies:
- Excellent organizational and time management skills.
- Strong communication skills, both written and verbal.
- Proficiency in using scheduling software and office productivity tools (e.g., Microsoft Office Suite, Google Workspace).
- Ability to handle multiple tasks and work under pressure.
- Detail-oriented with a high degree of accuracy.
- Personal Attributes:
- Empathetic and patient, with a strong customer service orientation.
- Ability to work independently and as part of a team.
- Professional demeanor and positive attitude.
Work Environment-
- Physical Requirements:
- Ability to sit for extended periods and use a computer for most of the workday.
- Occasional need to lift or move light objects.
Salary and Benefits -
- Competitive salary based on experience and qualifications.
- Benefits package including [health insurance, paid time off, retirement plan, etc.].
KIDS ABA Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Types: Full-time, Part-time
Pay: From $13.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
- Monday to Friday
Work setting:
- Clinic
Ability to Commute:
- Conway, AR (Required)
Ability to Relocate:
- Conway, AR: Relocate before starting work (Required)
Work Location: In person
Salary : $13
