What are the responsibilities and job description for the Procurement Manager position at Kiln?
About Kiln:
Kiln is a flex office and lifestyle brand. We deliver an exceptional experience that elevates the performance and lifestyle of our members through an ecosystem of people, products, places and spaces.
Kiln opened its first 2 locations in 2018 in Salt Lake City and Lehi Utah. Today we have 10 locations across Utah, Colorado, Idaho, and California with plans of rapid expansion throughout the U.S. Kiln is pioneering the future of hybrid work within the niche of ‘flex office’ in the broader commercial real estate sector.
This is an opportunity to join a fast-growing, dynamic brand in a rapidly evolving sector, and to be at the forefront of the ‘flex office’ revolution.
Kiln’s Core Values:
1: Human at the core:
2: Achieve & Celebrate Together:
3: Thoughtful and with Purpose:
4: Always Evolving:
5: Nothing short of Extraordinary:
6: Scrappy & Ingenious
Role Summary
Kiln is expanding across the western United States and over the coming years will engage in numerous new Kiln site construction and build projects. In addition, Kiln will continue to upgrade and maintain its existing sites. Kiln is looking for an experienced Procurement Manager who will oversee Kiln’s procurement function, partnering with the Design and Build Teams to source, price, purchase, and ensure on-time and on-budget delivery of all materials and product (third-party FF&E, Kiln’s own products and components) required for new site projects or renovations/enhancements of existing sites.
Key Relationships:
- Interior Designers
- Build Project Managers
- Warehouse Manager
- CFO & VP Finance
- External third-party vendors/suppliers
Major Responsibilities:
- Establish, manage, and execute the procurement process from planning through execution and delivery to warehouse or Kiln site
- Work closely with Design Team to determine Kiln’s own products/components and all third-party FF&E needs for each project - product specs, usage, timing, and budget
- Be forward-thinking with Kiln products and sourcing strategies
- Develop and manage standard bid documentation
- Determine supplier/vendor qualification requirements
- Identify, evaluate, and recommend short list of providers for various items/components
- Solicit bids/proposals; evaluate for suitability balancing quality, timeliness, and cost; approve winning bids
- Produce purchase orders and issue relevant documentation to vendors/suppliers
- Receive, approve, and submit invoices for payment
- Maintain accurate procurement and budget records and collate information for weekly review by project team
- Track all orders from placement to delivery to warehouse, logistics provider, or Kiln site, ensuring adherence to delivery timelines
- Coordinate with Warehouse Manager or logistics provider to ensure all product is received in good working order
- Coordinate with Warehouse Manager or logistics provider to transfer Kiln products/components and FF&E to Kiln site and installed at the designated time for the project
- Keep procurement schedule up to date with all information to allow for weekly reporting
- Ensure product spec, warranties, cleaning/maintenance instructions, supplier contact details, etc. are recorded/filed and available as needed by Build and Community Teams
Job Type: Full-time
Pay: $80,000.00 - $90,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
Ability to commute/relocate:
- Lehi, UT 84043: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):
- How many years experience do you have procuring FF&E specifically?
- Please provide a short summary of what interests you about this role.
- Tell us something you are passionate about outside of work.
Work Location: In person
Salary : $80,000 - $90,000
