What are the responsibilities and job description for the Paralegal Assistant position at KMRG, LLC?
ROLE
We are looking for an experienced Paralegal Assistant to support the U.S. Attorney’s Office (USAO), Northern District of Mississippi. Your scope of work includes providing a wide variety of clerical services and supporting USAO Victim-Witness personnel, AUSAs, legal assistants, administrative staff, and other USAO personnel within the witness management program.
This is a full-time opportunity in which we’ll provide competitive pay, comprehensive benefits, and job stability and security.
Apply today!
RESPONSIBILITIES
KNOWLEDGE & SKILLS
BACKGROUND
EDUCATION
LOCATION
TELEWORK
CLEARANCE
CLIENT
TRAVEL
WORK HOURS
EMPLOYMENT CLASSIFICATION
RELOCATION
******************
KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.
Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.
We are looking for an experienced Paralegal Assistant to support the U.S. Attorney’s Office (USAO), Northern District of Mississippi. Your scope of work includes providing a wide variety of clerical services and supporting USAO Victim-Witness personnel, AUSAs, legal assistants, administrative staff, and other USAO personnel within the witness management program.
This is a full-time opportunity in which we’ll provide competitive pay, comprehensive benefits, and job stability and security.
Apply today!
RESPONSIBILITIES
- Provide witness management assistance prior to, during, and after trial
- Work directly with fact witnesses to ensure appearance for court, pre-trial conferences, and grand jury
- Receive visitors and handle inquiries from fact witnesses regarding court, pre-trial conferences, reimbursements, etc.
- Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements
- Initiate contact and notify fact witnesses concerning travel arrangements and appearance date/time
- Determine any special circumstances or needs of the fact witness and use judgment to notify AUSA if necessary
- Confer with AUSA concerning fact witness appearance and special circumstances (e.g., special authorizations, etc.)
- Complete and submit proper documentation for special authorizations
- Obtain prior approval before proceeding with travel arrangements
- Ensure all travel documents and appearance date and time are provided to the witness prior to their appearance
- Make necessary arrangements for fact witness travel and lodging according to DOJ and USAO policies and procedures
- Meet with fact witnesses upon arrival to designated hearing or pre-trial conference
- Offer and perform courtroom orientation and accompany witnesses to court
- Ensure a safe waiting area is available for witnesses
- Collect necessary documentation and signatures for fact witness reimbursement documents
- Prepare and submit documentation for fact witness reimbursement (e.g., witness vouchers, etc.)
- Furnish requested information concerning pending and completed fact witness vouchers
- Gather required documentation and reconcile Government Travel Accounts
- Coordinate with the Court, Probation, Pretrial, U.S. Marshals, investigative agencies, and other counterparts as needed
- Complete variable aspects of recurring documents in conformance with the rules governing their style and format
- Compose original letters using legal procedures and specialized terminology relevant to fact witness laws and regulations
- Perform general office procedures for fact witness management (e.g., maintaining files, documents, databases, etc.)
- Assemble documents for fact witness files according to established procedures and DOJ regulations
- Establish and maintain a calendar and/or database of active and pending fact witness appearances if requested
- Track hearings, trial dates, grand jury, and scheduling conferences
- Perform other administrative and logistical fact witness management-related duties as required or assigned
KNOWLEDGE & SKILLS
- Proficient in Microsoft Office software programs (e.g. Word, PowerPoint, Excel, etc.)
- Proficient in office technology (e.g., computers, printers, copiers, fax machines, scanners, etc.)
- Knowledge of legal procedures and specialized terminology related to fact witnesses preferred
- Excellent written and oral communication skills
- Strong organizational and multitasking skills
BACKGROUND
- Experience in a professional office environment and/or legal setting preferred
- Experience with witness coordination preferred
EDUCATION
- High school diploma or equivalent required
- Undergraduate degree preferred
LOCATION
- Oxford, MS 38655
TELEWORK
- N/A
CLEARANCE
- U.S. citizenship required since this role supports the U.S. federal government
CLIENT
- Department of Justice (DOJ)
TRAVEL
- Travel is required
WORK HOURS
- 40 hours per week
- 8 hours per day
EMPLOYMENT CLASSIFICATION
- Employment Classification Eligibility — Nonexempt
RELOCATION
- Not eligible for relocation benefits
******************
KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.
Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.
Salary : $42,000 - $90,000
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