What are the responsibilities and job description for the Office Manager position at KPI Solutions?
This Office Manager supports the Belton Office location and two other assigned Executives. The incumbent will be the main point of contact for managing the Belton Office. A primary priority for this position is to help enable the office to function efficiently and maintain professionalism, tact, and confidentiality while assisting the assigned executives.
- Manage travel, itineraries, meeting arrangements and expenses/expense reporting for assigned executives.
- Prepare PowerPoint presentations, business communications and high-priority deliverables for the Executive Leadership team.
- Coordinate with all levels of the organization, board members and investors.
- Confidentially handles and crafts correspondence; manages mail and emails accounts, phone, and social media accounts.
- Mailing out new hire items to new team members.
- Be the first point of contact for all visitors to the office.
- Assist with office management, including ordering supplies and daily maintenance.
Additional COE Duties
- Oversee day to day operations of the COE including maintaining office equipment and monitoring inventory levels and purchasing supplies.
- Serve as point person for facility management including landscaping, cleaning service, and building maintenance.
- Serve as main point of contact for all vendors, ensuring all invoices are processed and paid on time including utilities, and facility repairs and maintenance.
- Manage security system, serve as point person for alarm events, and provide training for all incoming staff.
- Maintain KPI interior and exterior signage.
- Provide support for COE visitors including hotel, dinner and meeting arrangements and recommendations.
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