Legal Assistant (Administrative Assistant)

JOB SUMMARY:

The Legal Assistant is responsible for the day-to-day administrative assistance provided to assigned legal team members, including Attorneys and Partners. Reporting to the Associate Attorney, and with dotted lines to Senior Counsel and Partner, the Legal Assistant will take a collaborative approach to organizing attorney tasks, preparing documents, and other administrative functions as needed. While living Lagerlof’s core values of “Integrity, Hard Work, Excellence, and Team,” the Legal Assistant will act as a key contributor to organizational performance, administrative consistency, and a valuable client experience.

ESSENTIAL FUNCTIONS:

• Act as primary administrative resource for assigned team members and projects.
• Oversee scheduling/calendaring of business-related arrangements on behalf of assigned attorneys and teams.
• Ensure document production as needed (custom reports, schedule analysis, data, expense summaries, project

updates, client billing background, client history documents, etc.).

• Coordinate calls, emails, meetings, and client correspondence as requested by assigned attorneys.
• Ensure diligent preparation and organization of administrative documents such as client agreements and drafts.
• Ensure continuous proficiency (and proper use) of all required systems and provide ongoing reports on status of

assigned projects as requested by attorney or various project teams throughout the organization.

• Research and analyze new methods of administrative resources for greater attorney efficiency and productivity.
• Collaborate with other organizational departments (office services, IT, marketing, etc.) to maintain attorney

resources (e.g., office supplies, systems updates, branded materials, etc.)

• Assist in filing and organizing records (physical and digital) and case materials in accordance with company policy

and with confidentiality, including proper indexing and filing of original legal documents.

• Participate in cross-departmental projects and client-related organizational initiatives as needed.
• Demonstrate Lagerlof’s core values of “Integrity, Hard Work, Excellence, and Team” and participate in cross-

departmental and organizational planning and volunteer efforts as needed.

• Other duties and responsibilities as assigned.

QUALIFICATIONS:

• Minimum of 2 years of experience in customer service and/or administrative services.
• Associate’s degree or equivalent work experience required. Bachelor’s degree preferred.
• Experience in organizing key information and organizational activities with adherence to policies and protocols.
• Demonstrated ability to prioritize work, manage time, and organize tasks effectively.
• Proficient communication skills (written and verbal) with ability to read, interpret, and edit written content with accuracy, timeliness, and reliability.
• Ability to analyze and organize administrative tasks for organizational efficiency.
• Demonstrated ability to work collaboratively with all organizational levels within a diverse and fast paced environment.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint, Microsoft Teams) and Adobe Acrobat.

WORKING CONDITIONS, HOURS OF WORK, AND TRAVEL:

This role operates in a professional office environment with use of standard office equipment (e.g., computers, phones, filing cabinets). All employees are expected to perform duties that regularly require them to speak, hear, stand, walk, use hands, sit for long periods of time, focus on a computer screen for multiple hours at a time, carry up to 30 pounds, and other reasonable functions. This is a full-time position with standard hours of work being Monday through Friday, 8:00AM to 5:00PM with occasional evening and weekend work required as job duties demand. Travel to/from company offices is expected during the business day, although some out-of-the-area and overnight travel may be expected.

EQUAL OPPORTUNITY:

Lagerlof is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Job Type: Full-time

Pay: $20.00 - $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person