What are the responsibilities and job description for the Administrative and Technology Specialist position at Lane Community College?

Posting Details

AA/EEO Statement

AA/EEO Statement:	Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for historically marginalized populations including women, BIPOC, Latinx, LGBTQ individuals, veterans, and candidates and employees living with disabilities.
Veterans Statement	Lane actively recruits veterans and those with disabilities for all positions. For accommodations and questions call 541-463-5586. Veterans, please fax, e-mail, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources: Jill Deneault, denaultj@lanecc.edu, 541-463-3970 Lane Community College ensures that all documentation submitted to HR will remain confidential.

Position Information:

Posting Number:	240035
Job Title:	Administrative and Technology Specialist
Applicant Notification:	Department Information The is seeking to hire a full-time Administrative and Technology Specialist. Search Information Provide all documents as requested. A resume may not take the place of any section of the application. Transcripts are required for this position at the time of application. See the instructions below. Incomplete applications will not be considered. Application is used to determine the initial salary placement for selected candidates. All employment and education history will be considered.
Location:	Main Campus
Classification:	Administrative and Technology Specialist
Position Type:	Classified
Anticipated Start Date:	Upon Hire
Salary/Wage:	Annual
Salary/Wage Range:	$23.58 - $34.59 (Classified Hourly Pay Grade 12)
Salary/Compensation Statement:	Hourly wage reflects an approximate annual salary of $49,054 - $71,938 New employees may not be placed on the salary schedule higher than any current employee in this classification with the same or greater number of years' relevant experience and education. Lane's robust package includes a generous contribution toward medical, dental and vision insurance, basic term life insurance, long term disability, vacation leave, personal time and paid sick leave. Lane Community College is considered a qualifying public employer for the purposes of the . Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the
Grant Statement:
Working Schedule:	Full-time; Variable work hours based upon department needs; Mornings, evenings, and weekends may be required.
FLSA:	Non-Exempt
Position Status:	Permanent
Full/Part:	Full-Time
Annual Schedule:	260 Day (12 Month)
Annual Schedule Details:
Quicklink for Posting:	https://jobs.lanecc.edu/postings/12553

POSTING TEXT

Posting Date:	04/19/2024
Closing Date:	05/12/2024
Applicant Pool:	No
Open Until Filled:	No

Required QUALIFICATIONS

Required Education:	Two (2) years of post-secondary education or training with course work in media arts, digital arts, new media, or related digital design field
Required Experience:	One (1) years of general office experience One (1) years of experience in media arts or related fields including computer operating systems, multimedia & design software experience
Licensure or Certification Requirements
Conditions of Employment:	Successful applicants are required to complete a criminal background check. Infractions do not necessarily disqualify a candidate, and will be evaluated on a case-by-case basis. See our for more detail. Must work and reside in the state of Oregon at the time their work is being performed.

Preferred QUALIFICATIONS

Preferred Education	Bachelor's degree in Media Arts, Digital Arts, New Media, or a related digital creative industries.
Preferred Experience	Experience teaching or working with students. Experience with the community college environment and mission. Experience with content production and management of websites and social media. Additional technical support experience in creative technology industries, computer operating systems, multimedia software and production equipment.
Language Statement	We welcome multilingual applicants who can support and welcome all students.
Bilingual/Multicultural Statement:	Inclusiveness, diversity, and equity are integral to Lane's commitment to excellence in education and our commitment to student and community engagement. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage applications from candidates that identify with groups that are historically underrepresented in higher education.
Equivalency Statement:	We want to find the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship, and/or service will contribute to the Lane mission of transforming lives through learning.
Position Purpose:	To provide administrative support to the Arts Division, as well as provide specialized support to Media Arts and other CTE technology programs, spaces, students, faculty, and staff within the division. This position is responsible for the maintenance and organization of facilities, including technology maintenance; equipment checkout; grant administration; supervision of student workers; as well as purchasing responsibilities.
Essential Functions:	Administrative: Provide information to students, including: curriculum, degree requirements, registration, departmental deadlines, college and departmental policies and procedures Performs purchasing functions for the department within established college or departmental guidelines Assist supervisor in tracking department budget, class schedule, hiring, tracking and approving payroll for work study students and models Maintain a system for monitoring department projects and/or grant activities and timelines Compose and edit correspondence, manuals, brochures, reports and handouts Assist with handling confidential staff and/or student information and forms, track course syllabi and course outcome information Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain confidentiality and sensitivity to the privacy needs of students Other duties as assigned Technology: Maintain Media Arts Equipment Checkout, including scheduling labor, inventory tracking and management, managing late fees, and maintenance of in-house content management systems Prepare Perkins funding paperwork in collaboration with Media Arts faculty and Division staff and dean Research, obtain, prepare and maintain supplies, materials and equipment; inventory as needed Safely and expertly utilize equipment, tools, computers, software and media arts materials Observe, diagnose and report on areas that are causing student problems in course assignments, teaching or lab projects Utilize and maintain currency of personal computers and workstations, office and media arts software applications; may assist students in daily computer use Assist with supervision and assignment of student workers Assist in development and production of program events, conferences, promotions, and other activities Refer students to instructors as needed Serve as community liaison for donations of equipment and materials Equity and Inclusion Demonstrate Lane Community College's core value of social justice by ensuring equity and inclusion skills such as respect, inclusiveness, reflecting, valuing of cultural and personal differences. These are the basis of employee and student interpersonal communications and relationships and are applied to all position responsibilities. Duties are carried out respectfully, inclusively, regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran's status, nationality, age, language, origin or employment status. Must demonstrate an active concern for meeting the needs of students, staff, and the public. Actively assist with ADA compliance in conjunction with Lane Community College's Human Resources and Disability Resources departments; support appropriate access for persons with disabilities to facilitate student and staff success; mentor and role-model cultural competency for persons with disabilities.
Supervision Statement:	Works under the general direction of the Dean of the Arts Division who sets forth working procedures and objectives. Positions in this class are responsible for establishing their own work procedures and priorities within guidelines. Many assignments are self-generated based on a knowledge of work processes and results that must be achieved. Work results are evaluated periodically through observation to assess results obtained and for conformance to overall goals and professional standards. Review of work in progress is generally in the form of completion of tasks and resolution of problems.
Physical Demands/Working Environment:	This position works indoors and is exposed to usual office working conditions that include office noises and interruptions, such as printers, telephones, and visitors. This position requires that an employee is able to sit or stand for extended periods of time; perform cognitive and psychometric work for more than six (6) hours a day. Requires ability to lift up to fifty (50) pounds as required by the position, use power hand tools, and perform the essential functions of the position with or without reasonable accommodation. Work safely near hazardous equipment. Work Safely.
Knowledge Skills and Abilities:	Knowledge of and Skill in: Administrative procedures including: planning, budgeting, personnel data analysis and report preparation. English composition, spelling and grammar. The operation and support of office equipment including: microcomputers and peripheral devices, FAX, calculator, scanner, and audiovisual equipment, knowledge of and skill in the use of word processing, desktop publishing, spreadsheet and database software. Bookkeeping procedures. Computer copyright laws; knowledge of computer technology principles and capabilities. Maintaining automated office record systems. Ability to: Learn and apply college/departmental policies and procedures appropriately to daily operations. Develop special reports to support user needs. Understand and follow instructions in the form of program documentation and technical manuals. Convey and exchange technical information with programmers, hardware/software technical experts and users. Analyze computer errors and troubleshoot problems. Evaluate and make revisions to enhance operating efficiency and effectiveness. Perform analysis to generate required reports. Conduct research, gather and organize information and prepare reports. Develop budget recommendations for a supervisor. Maintain budget and fiscal records and to produce cost projections and other fiscal or grant reports. Learn, and then accurately clarify, interpret, apply and explain College and department policies and procedures to students and the public. Plan work assignments and set priorities. Work independently or as a team member. Work under pressure and meet deadlines. Communicate effectively orally and in writing. Establish and maintain effective working relationships with supervisor, other department personnel, students and the public. Provide support to employees working to meet accreditation standards through evaluation and assessment of student outcomes.
Applicant Instructions:	Applicant Instructions Incomplete applications will not be considered. Ensure all employment and education dates are filled in. The CV/Resume may not take the place of any one section in the application. Required Documents To be considered a candidate for this position, all of the following must be included in the application package: Application - Complete and submit online via the applicant portal. Resume - Comprehensive of experience, education, and accomplishments. Cover Letter - Clearly detailing how you meet the qualifications for the position. Transcripts - see instructions below. If applicable: DD214 - Veterans, please fax, e-mail, mail, or deliver your documentation (DD214/DD215/letter of disability) to Human Resources at Lane Community College, attn. Jill Deneault, deneaultj@lanecc.edu, Fax: 541-463-3970 Additional documents and letters of reference are not accepted. Questions? For assistance with the online application call Human Resources at 541-463-5586 For position questions contact Jill Deneault, deneaultj@lanecc.edu, 541-463-3196 How to monitor your application Enter recruitment@lanecc.edu into your Safe Senders list. Notifications will be sent toward the end of the search process. Visit your Employment Opportunities account. The main page will show your status in the search. Positions close at 9:00 pm PST.
Transcript Instructions:	Transcripts are Required In order to be considered for the position unofficial transcripts must be provided. If you have obtained a degree higher than the required education for this position, then unofficial transcripts are required to ensure an accurate salary placement is conducted. Attach under "Optional Document", fax, email, deliver or mail to: Lane Community College Human Resources Attn: Jill Denault 4000 E 30th Ave Building #3/ 1st Floor Eugene, OR 97405 Fax: (541) 463-3970 Email: deneaultj@lanecc.edu
College and Division Information:	College Information The goal of Lane Community College is to help students achieve their dreams and transform lives through learning. The faculty and staff are dedicated to helping students succeed. Lane Community College partners with businesses in the community to help shape the current and future workforce. Lane Community College is a learning-centered community college that provides affordable, quality, lifelong educational opportunities. History Lane Community College was founded in 1964 by a vote of local citizens, and the main campus opened in 1968. The college was a successor to the Eugene Technical-Vocational School that was founded in 1938. Lane Community College has received many awards and accolades for its innovative programs and high-quality instruction. The college is a member of the League for Innovation in the Community College. One of the advantages of working Lane Community College is living in the area. Lane's main campus is in Eugene, a city known for its quality of life and for being the home of the University of Oregon. Eugene is home to more than 153,000 people and neighboring Springfield has more than 57,000 residents comprise the second-largest population center in the state. Eugene and Springfield are nestled in the Willamette Valley between the Pacific Ocean and the Cascade Mountains. Some peaks in the Cascade Range can be seen from the main campus. The area's scenic mountains, forests, rivers, lakes, and coastline offer many opportunities for outdoor adventures or for just sitting back and enjoying the view. See what's new at (link is external).
Union Association:	LCC Employees Federation (Classified)

Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for women, minority, veteran and disabled candidates.

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