Registrar

VISTA REAL PUBLIC CHARTER

40 hours per week, Monday - Friday ​

$19.50 hourly

The Registrar is responsible for information processing of student enrollments in accordance with school policy. This Position will interface with various departments and personnel to provide information concerning student records and school program completion.

Responsibilities/Duties:
Note, this list is illustrative only and is not intended to be a comprehensive list of tasks performed by this classification.

Essential Functions:
​ Interprets transcripts of incoming students (e.g. cum folders, record card, withdraw grades from previous school, fines/fees from previous school, etc.) for the purpose of ensuring their conformance with school grading, curriculum and course credit systems
Verify credits earned to fulfill graduation requirements
Enter all necessary information in to student information database (i.e. Test scores, immunizations, court documents, records)
Maintain records of students completed coursework including grades, grade changes, academic achievements, and student materials
Assist Teachers with information for student academic planning
Informs Administrators and/or Counselors of possible student credit deficiencies and/or unusual placements for the purpose of ensuring student success
Liaison between schools to procure relevant student records/files
Conduct pre-enrollment interviews with new students and parents
Processes requests from students, other districts, colleges/universities and/or employment agencies (e.g.
transcripts, job verification, etc.) for the purpose of providing requested information
Complete and maintain forms required by the Department of Children Social Services, State Disability, adult programs, and Cal Learn/El Nido
Compile student data
Prepare general, statistical and special reports for management
Attend student and school events (i.e. Graduation, Open House)
Participate in staff meetings (i.e. WASC, staff development), as requested
Adherence to attendance policies
Perform other duties as assigned

Minimum Physical Requirements:
​ Mental Demands: Ability to process a large volume of paperwork, data, requests.
Finger Dexterity; using primarily just the fingers to make small movements such as typing, using calculator, picking up small objects, or pinching fingers together. In addition, must be able to handle a high volume of paperwork, which will involve filing, faxing, and making copies, etc.
Talking; especially where one must convey detailed or important instructions or ideas accurately, loudly, or quickly.
Average Hearing; able to hear average or normal conversations and receive ordinary information.
Visual Abilities; good acuity necessary to constantly view the computer monitor, prepare or inspect documents or operate office machinery.
Physical Strength; sedentary work. Sitting most of the time. Exerts up to 10lbs. of force occasionally (almost all office jobs).
Frequent multi-tasking, changing of task priorities, and repetitious, exacting work required.
Occasionally working in a noisy, distracting environment with frequent deadline pressures.

Education
High school diploma or General Education diploma

Degree
-

Major
Not Applicable

Minimum Qualification, Job Experience, Knowledge, Skills and Abilities:

​ Minimum of 3 years office experience or a minimum of 3 years in a public school setting handling student, school information processing responsibilities
Experience using student information databases
Experience with word processing and spreadsheets softwares
Excellent record keeping techniques
Effective communication, reading and writing skills
Effective planning and organizational skills
Ability to work independently with minimal supervision
Ability to collaborate with various levels of personnel
Ability to use computer technology proficiently
Ability to meet schedules and timelines
Understanding of codes, regulations & laws related to student enrollment, graduation and transfer

Certification Required:
​Not Applicable

Additional Information:
Come join a fast-growing company and a recognized leader in
education innovation. We are committed to providing quality and affordable
benefits to our employees. We offer a comprehensive and flexible benefits
program designed to meet the changing needs of our employees and their

families. Some of our benefits include:

• Medical (PPO

and HMO)

• Dental

• Vision

• Life

Insurance

• Accidental

Death or Dismemberment (AD&D)

• Long Term

Disability (LTD)

• Short Term

Disability (STD)

• Long Term Care

(LTC)

• Sick and

Vacation Accruals

• Eleven

Holidays

• 403(b)

Retirement Savings Plan with a generous employer match

• Supplemental

Coverage: Accident, Cancer, Critical Illness and Short Term Disability

• Employee

Assistance Program (i.e. Financial, Legal and Emotional Counseling)

• Professional

Development Opportunities

• Employee

Discount Programs

• Education

Assistance Program

The Charter School is an Equal Employment Opportunity
Employer and is family/medical leave compliant. The Charter School
prohibits discrimination, harassment, intimidation and bullying based on the
actual or perceived characteristics of disability, gender, gender identity,
gender expression, nationality, national origin, ancestry, race or ethnicity,
color, religion, sex, sexual orientation, immigration status, potential or
actual parental, family or marital status, age, or association with an
individual who has any of the aforementioned characteristics, or any other
basis protected by federal, state or local law. In addition, the Charter
School will provide reasonable accommodations for qualified
individuals with disabilities.

Job Type: Full-time

Pay: $19.50 per hour