Campus Registrar

Position Overview

The role of the Registrar is responsible for the administration, coordination, and communication of the student enrollment and attendance reporting process and student cumulative file management. It is also responsible for accurate student database information and related reports.
Essential Duties & Accountabilities

• Responsible for the registration and withdrawal of students

• Requests records for new students transferring from other schools

• Provides student records to other schools upon request

• Evaluates and verifies documentation submitted as required for enrollment

• Responsible for the collection and entry of student data into school’s SMS (Student management System) via InfoSnap or manual entry

• Responsible for monitoring InfoSnap interest forms

• Maintains automated (and manual) student records; generates reports, attendance sheets, 40 day (and 100 day) reports, and class lists

• Maintains office and student cumulative files

• Maintains grades and attendance databases and extracurricular activity records for all students

• Maintains database of student schedules, runs schedule reports and adjusts student schedules as necessary

• Processes and maintains daily student attendance records and calls parents to verify absences

• Collects daily data pertinent for attendance report submission/transmission as required by the Arizona Department of Education, as well as for daily, weekly, quarterly and annual reporting

• Maintains attendance letters and communication with parents

• Prepares report cards by grading periods

• Collects and provides enrollment numbers/information to the district office

• Performs perspective student tours

• Provides information and assistance to new students and their parents

• Answers the phones, distribute calls

• Assists in the preparation of bulletins, school calendars, brochures and other announcements

• Generates word processing and spreadsheet documents

• Assists with the day-to-day operations of the school

Competencies

• Detail- oriented

• Proficient in PowerSchool

• Excellent organizational skills

• Proficient computer skills in Microsoft Office, Outlook, Google, Skype, GoToMeeting, etc.

• Ability to remain self-directed as well as to independently seek out answers to questions

• Excellent communication skills

• Ability to learn new software programs as needed

• Ability to constantly review policies and procedures to increase efficiency

Requirements

• High School Diploma or GED

Work Environment and Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Duties are performed typically in school and/or office settings throughout the division. May include frequent walking, standing, stooping, lifting up to approximately 25 pounds and occasional lifting of equipment and/or materials weighing up to approximately 40 pounds may be required.

• Must have the ability to sit or stand for extended periods of time; to enter data into a computer keyboard; to research identified job related duties using the Internet and other resources; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; and the ability to understand and follow oral and written instructions.

BACKGROUND CHECKS

• The incumbent in this position will be required to pass a criminal history background check

Arizona Employees:

• Arizona Department of Public Safety Level One IVP Fingerprint Clearance Card

• Must be able to obtain and hold a valid IVP Level One Fingerprint Clearance Card at all times

Nevada Employees:

• NV Fingerprint Background Check

Job Type: Full-time

Pay: $13.50 - $18.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office: 1 year (Preferred)

Work Location: One location

Salary : $14 - $18