What are the responsibilities and job description for the Office Manager position at Lemme Associates AZ?
About the role:
The primary role of the Office Manager is to be knowledgeable in the office procedures required to complete the duties of record keeping, data entry, proper paperwork, maintain accurate and organized account files, and ensure the Office Coordinator is supported and able to complete the tasks and communication to keep the Lemme team moving forward with efficiency.
The Office Manager reports directly to the Owner/President.
The schedule is Monday-Friday 7am-3:30pm.
Responsibilities:
- Regularly evaluate process and procedure to ensure success, streamline communication, and ensure effective and productive operations for the team
- Accounts Payable
- Bi-weekly Payroll
- Communicate directly with Insurance for Employee Benefits
- Prepare monthly invoices and change order requests for billing
- Maintain accurate record of personnel files, Employee Handbook, and timely completion of New Hire process
- Complete Contract Pre-qualifications and Insurance Audits
Candidate requirements:
- High school degree/equivalent.
- 5 years in a clerical/admin role
- Preferably office/admin experience in construction/surveying field
- Knowledgeable in operating Access, Microsoft programs, multiline phones, copier/scanner/printer, QuickBooks
- Advanced in operating Excel and Adobe
- Attention to detail
- Ability to create process and procedure as needed to provide better support and efficiency to the team.
- Flexible with change
Note: This job description is intended to provide a general overview of the position. Other duties may be assigned as needed to meet the ongoing needs of the organization.
Job Type: Full-time
Pay: $22.00 - $28.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person