HOA Administrator

The HOA Administrator is responsible for providing administrative support to the property management department. Basic administrative support by preparation of business letters, memos, standard operation forms and correspondence via fax, phone, email and courier.  Responsible for tracking key information and processes in the Department as well as coordinating meetings.

• Prepares and update tracking logs on a regular basis. 

• Works with CPA’s/Auditors to track and coordinate yearly requirements for all communities. 

• Works with management vendors on the review and approval of architectural and screening applications. 

• Coordinate department and community budgets to provide accurate information to various departments including closings and sales. 

• Maintains department’s paper and electronic file system. 

• Prepares, coordinates and tracks document supplements required by the Division of Condominiums to be provided to buyers under contract within our condo properties. 

• Maintain contract and log files, insurance binders, licenses etc. for property management vendors and their employees. 

• Coordinates with US Postal Service on set up of mail delivery at all communities. 

• Maintain vendor database to provide information to customers and other departments within Division. 

• Liaison with subcontractor for any areas that need resolution and to exchange valuable information. 

• Coordinates with vendors, managers and other departments in the preparation and submittal of funding requests and other payment demands required of the property management department. 

• In addition to the above, each employee will be required to cross train for position(s) within the division organizational structure as may, from time to time, be required by the Division President. 

Management reserves the right to change or add to the duties and responsibilities set forth herein at any time.

• Minimum Bachelor Degree required.
• 3 years office experience required.
• Computer literate with the ability to work in JD Edwards, Windows, Excel and Word
• Professionally perform multiple, detail-oriented tasks with simultaneous deadlines
• Good writing, organization  and follow up skills.
• Possess strong work ethic, integrity and loyalty
• Team player with the ability to work well under pressure