HR Clerk VII

Leprino Foods Company, a global leader in the dairy food and ingredient industry, is seeking a dedicated HR Resources Clerk VII employee to join our team located in Waverly, NY. Leprino Foods is the world's largest supplier of mozzarella cheese and one of the largest suppliers of premium dairy nutrition ingredients. Our customers and business partners span the globe and include many of the world's largest food companies, restaurant chains and distributors.

Summary Description:

The Human Resources Clerk VII (Senior HR Administrator) provides complex administrative, project, and day-to-day functional support to the Human Resources Department at the plant. In addition to assisting with general administrative duties, the HR Clerk VII supports the following HR sub-functional areas: Human Resource Information System (HRIS), record-keeping and reporting, recruiting and staffing, benefit administration, and employee relations, with little oversight.

Job Duties (Accountability Categories and Essential Functions/Key Responsibilities):

• Assists HR Manager with planning to ensure proper non-exempt staffing levels within the production and support departments including development of employment advertisements and/or working with third-party staffing agencies as needed.
• Schedules and actively participates in on-site panel interviews with candidates and supervisors.
• Coordinates completion of all recruitment/new hire processes such as scheduling physicals, background checks, and reference checks.
• Coordinates and facilitates orientation process for new employees.
• Maintains online application system, including completion of quarterly standard deviation reporting and sending e-mail communications to candidates.
• Facilitates the new hire onboarding and feedback process for new non-exempt employees.
• Manages coordination of internal job transfer posting and selection process.
• Leads Employee Engagement Teams that support social, networking, and technical opportunities in the plant.
• Establishes and maintains an accurate and employee friendly environment.
• Supports low-to-mid level employee relations by assisting with investigations and employee complaints as needed.
• Has oversight of all employee relation activities and recognition programs such as Company Picnic, Christmas party, Employee of the Month/Quarter, Leadership Dinner, etc.
• Champions the plant Wellness Program including leading an interactive and progressive team, facilitating communication,
• preparing the annual proposal including estimated expenses, and maintaining the budget.
• Recommends improvements to HR support processes and procedures.
• Coordinates preparation and submittal of Partners in Progress company newsletter articles.
• Provides day-to-day benefits administration services. Assists employees with claim issue resolution.
• Coordinates and assists with facilitation of benefits orientations and other benefits training.
• Conducts the annual benefits open enrollment process.
• Assists with the facilitation, monitoring, and maintenance of plant Leave of Absence and FMLA program, including distribution of paperwork, tracking status and time along with progress of claims, and ensuring proper documentation is received.
• Administers the Educational Reimbursement program for the plant by promoting its usage, reviewing all requests for policy compliance, processing disbursements to employees, and tracking and reporting program results.
• Assists HR Manager with medical management processes and documentation, including reasonable accommodation assessments and workers compensation progress and status updates.
• Maintains existing input into HRIS system and is site subject matter expert on processes related to SAP, Kronos time clock system, internal recruiting systems, and other human resources technology.
• Liaison and trainer for employees regarding questions related to H2R, Employee Self-Service (MyLeprino), and time clock.
• Prepares, analyzes, and distributes reports that are necessary to carry out the functions of the department
• Confidentially coordinates and files HR-specific records and employee files such as personnel, safety, training, legal, and medical files.
• Maintains completion, tracking, and reporting of employee attendance policy, including preparation of corrective actions and issuing counseling to employees as needed.
• Manages administration of performance management process for non-exempt employees, by tracking completion and facilitating the process.

• Responsible for vendor management such as uniforms, vending machines, etc.

• Provides administrative support to HR Manager and Plant Safety Leader by typing meeting minutes, notes, incident reports, etc. as needed.

• Runs errands for the HR and Safety department as needed and plans and coordinates for meals when required.

• Orders necessary office supplies for HR and Safety department.

• Maintains plant communication including updating bulletin boards (paper and electronic), breakroom announcements/flyers, and plant newsletter.

  
  

Minimum Qualifications & Experience:

• High School Diploma or GED required, with minimum of 5 years of relevant HR experience – or – Bachelor’s degree in Human Resources, Business, Organizational Development, or similar program with some HR work experience.
• Proficient in the Microsoft Office Suite programs.
• Familiar with industrial operations, preferably dairy or food manufacturing.
• Technically sound in Human Resources fundamentals and best practices and the application of them in manufacturing operations.
• Ability to relocate with geographic flexibility is highly desired.

Knowledge, Skills & Abilities/Competencies:

• Basic knowledge of state and federal employment laws and practices, or ability to learn.
• Effective verbal and written communication skills.
• Excellent interpersonal skills.
• High level of organizational skills and problem solving.
• Creative thinker with a process improvement mindset

Working Relationships:

The Human Resources Clerk VII (Senior HR Administrator) reports directly to the Human Resources Manager and has no direct reports. The HR Clerk VII partners closely with the Plant Safety Leader and other functional department managers and supervisors, with frequent contact with corporate human resources staff, and occasional interaction with regulatory agencies and training sources. The HR Clerk VII can serve as the back-up for the Human Resources Manager in his/her absence, under the direction and guidance of the Regional HR Manager.

Work Environment Description:

• Works in an office setting and is generally sedentary, but may involve movement (e.g., walking, standing, or otherwise being mobile throughout the office) for brief periods of time.

• May be required to occasionally independently move and handle objects up to 25 pounds.

Why work for Leprino Foods in Waverly?

A career with Leprino Foods means you’ll be part of a worldwide family of individuals dedicated to producing high-quality products that help feed and nourish families around the world. Your contributions will be noticed and rewarded as you work to further our company, our customers and one another.

What we Offer:

• Profit Sharing
• 401k
• Monthly Safety/Quality Incentive Bonus
• Matched Retirement Savings
• Paid Vacation (40 hours vacation every 6 months which increases with tenure)
• 9 Paid Holidays
• 56 hours of Paid Sick Time, annually
• Healthcare Benefits starting the first of the month following your hire date (includes wellness incentive program)
• Educational Assistance
• Discounts on Leprino Foods products

Leprino Foods Company supports a drug-free workplace and is an EEO / Affirmative Action Employer M / F / Disability / Veteran

Leprino Foods Company utilizes the services of Psychemedics to perform our Hair Follicle Drug Testing. Additional information about this process can be obtained at www.psychemedics.com

Job Type: Full-time

Salary: $25 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Evening shift
• Holidays
• On call
• Overtime
• Weekend availability

Ability to commute/relocate:

• Waverly, NY 14892: Reliably commute or planning to relocate before starting work (Required)