Executive Assistant

LHH is actively seeking an Executive Assistant to join our client’s team in Katy TX!

Job: Executive Assistant

Company: LHH Recruitment Solutions

Client Industry: Wholesaler

Type: Direct Hire

Location: Katy TX (Onsite, 77493 zip code)

Salary Range: $70K - $75K depending on EA experience

Work Schedule: Monday-Friday, 8 AM - 5 PM

Position Summary:

As an Executive Assistant, you will provide essential administrative support to senior executives within the company. This role involves handling a range of tasks such as scheduling, travel arrangements (both domestic and international), meeting and event planning, office management, and general administrative duties. Additionally, you may be required to assist with personal matters during busy periods and travel.

Key Responsibilities:

• Anticipate and address potential challenges related to meetings, travel, and events.
• Manage and coordinate business travel arrangements, including flights, accommodations, and transportation.
• Handle travel expenses and work with the Accounts Payable team.
• Maintain and organize executive schedules to ensure efficient time management.
• Serve as a gatekeeper, managing access to executives and maintaining confidentiality.
• Support executive meetings by taking notes, preparing summaries, and tracking action items.
• Coordinate communication and scheduling between all meeting participants.
• Plan and execute office and external events, including team meetings and customer functions.
• Oversee office-related purchasing and vendor management.
• Assist with various projects, research, and administrative tasks as needed.
• Manage subscription services and implement office efficiency improvements.
  
  

Qualifications:

• 5 years of experience in a similar executive support role.
• Strong organizational and prioritization skills.
• Self-motivated and adaptable to changing needs and priorities.
• Detail-oriented with the ability to manage confidential information.
• Proficient in Microsoft Office (Outlook, Word, Excel); familiarity with OneNote and other management systems is a plus.
• Excellent problem-solving and communication skills.
• Capable of handling complex and high-pressure situations professionally.
  
  

Competencies:

• Judgment: Ability to make sound decisions and provide clear reasoning.
• Adaptability: Skilled in managing competing demands and adjusting to changes.
• Dependability: Reliable in following instructions, completing tasks, and working extended hours as needed.
• Planning/Organizing: Effective in planning, organizing, and scheduling work activities.
• Problem Solving: Proficient in identifying and resolving issues effectively.
  
  

Why You’ll Love Working Here:

• Enjoy a dynamic and fast-paced work environment.
• Be part of a small, motivated team.
• Benefit from opportunities for learning and development.
• Participate in regular team events organized by our culture committee.
  
  

Physical Demands and Work Environment:

• Occasionally required to stand and walk.
• Frequently/Continually required to sit and use hand and finger dexterity.
• Continually required to talk or hear.
• Specific vision requirements include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
  
  

Benefits Summary:

• Competitive Salary: Reflecting your skills and experience.
• Health Coverage: Medical, dental, and vision insurance.
• Retirement Plans: Savings plans with employer contributions.
• Paid Time Off: Vacation, sick leave, and holidays.
• Professional Development: Training and educational opportunities.
• Work-Life Balance: Flexible arrangements to support a healthy balance.
• Employee Assistance: Resources for personal and professional support.
• Team Environment: Collaborative and dynamic team with regular events.
  
  

Note: Benefits may vary based on role and location.

Pay Details: $70,000.00 to $75,000.00 per year

Search managed by: Laarnie Thompson

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance