Accounts Payable Manager

Summary: We are seeking an experienced Accounts Payable Manager to join our organization. This position will report to the Corporate Controller and will be responsible for managing the accounts payable department and all associated AP functions.

Primary Responsibilities:

• Oversees invoice entry and posting to verify accuracy and proper coding.
• Assists with escalated vendor matters and maintains vendor relationships.
• Onboards new vendors, including completing credit applications, and performs periodic vendor maintenance to ensure all records and W-9s are up-to-date.
• Accurately prepares, reviews and submits 1099s in accordance with IRS guidelines.
• Provides proper maintenance, filing, and storage of records in preparation for fulfilling audit requests.
• Generates weekly payment proposal for approval.
• Processes the weekly check run, including virtual credit card creation, ACH payments, and generating Positive Pay files.
• Processes monthly rent payments and keeps up-to-date records of all leases and payment schedules.
• Assists with the month-end closing of accounts payable, and generates reports and accruals as requested by management.
• Manages company credit card program, including card creation and limit/restriction adjustments.
• Generates reporting and communications to facilitate with the timely submission of employee expense reports to meet monthly deadlines.
• Reviews and approves expense reports and employee reimbursement requests while ensuring all purchases are in accordance with the travel and expense policy.
• Assists with performance evaluations for any direct reports.
• Generates ad hoc reporting and analysis as requested.
• Performs other related duties as assigned.

Experience, Skills, and Educational Requirements:

• Bachelor’s degree in Accounting or Finance, with 5 years of experience in full cycle AP. Must have prior managerial experience.
• Prior 1099 filing experience is a must.
• Excellent time-management and organizational skills with the ability to prioritize and handle multiple tasks simultaneously to meet deadlines.
• Ability to initiate and direct process improvements, create efficiencies, and document all accounts payable processes.
• Concur Travel and Expense system experience is preferred.
• Strong and professional verbal and written communication skills.
• Ability to think critically and solve problems as they arise.
• Good attitude with a willingness to adapt to change.
• Ability to handle confidential information in a discreet and professional manner.
• Thorough understanding of accounts payable functions.
• Excellent supervisory and analytical skills.
• Must be detail-oriented with the ability to self-motivate.
• Proficient in Microsoft Office Suite (experience with Microsoft D365 is a plus).
• Ability to create, edit, and analyze Excel spreadsheets including pivot tables, VLOOKUPS, etc.