Business Office Manager

Requirements:

- High School Diploma

- Excellent interpersonal and communication skills

- Computer proficiency

- Strong organizational skills

- Ability to take direction from certified staff

- Detail-oriented with the ability to maintain detailed and accurate files and records

- Flexibility and adherence to the policy and philosophy of LUCDA

-Consistent attendance record

Responsibilities:

1. Answering the Telephone:

- Respond to all incoming calls courteously and professionally.

- Collect comprehensive information on calls not directly transferred to staff.

- Complete parent interview forms for new referrals, including referral dates.

- Date all telephone messages and pass on information to classroom and itinerant staff promptly.

2. Organizing, Operating, and Maintaining the Office Space:

- Set up the office space for easy and efficient operation.

- Ensure files are accessible, organized, and clearly labeled.

- Keep children's records in locked cabinets, with access restricted to authorized staff.

- Re-file all pulled files daily and maintain a clutter-free office space.

- Ensure adequate supplies are neatly stored for easy access.

- Maintain tidy bulletin boards with current and relevant information related to center operation.

3. Collecting, Organizing, and Maintaining Data:

- Gather data and generate reports as requested.

- Prepare clear, concise, and complete reports required by Head Start, DD programs, or the Regional Office.

- File information logically for access by appropriate staff.

- Keep an adequate supply of required forms for program and center operation.

- Prepare screening materials, confirm appointments, compile screening folders, and perform intake duties as required.

4. Generating Parent Notices and Newsletters:

- Compose notices and newsletters for parents based on teacher drafts.

- Copy and collate program materials for distribution to parents and the public.

- Ensure all handouts and information distributed are professional in content and appearance.

5. Collecting Parent Fees, Maintaining Financial Records, and Tracking Petty Cash:

- Handle petty cash, staff vouchers, grocery receipts, and designated banking and postal duties.

- Provide financial information to the Regional Office regularly.

- Maintain accurate records of parent fees and provide written notice to parents for past due fees.

- Keep accurate staff attendance records, noting planned absences and sick days.

6. Maintaining Updated Inventory:

- Enter new materials into inventory and delete discarded or transferred items.

- Ensure accurate inventory records are maintained at all times.

7. Additional Duties:

- Assist with special projects, occasional travel, and attendance at regional in-service meetings and technical trainings as required.

Job Type: Full-time

Pay: $16.71 - $21.52 per hour

Expected hours: 32 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Ability to Commute:

• Afton, WY (Preferred)

Ability to Relocate:

• Afton, WY: Relocate before starting work (Required)

Work Location: In person