What are the responsibilities and job description for the Office/Accounting Manager position at Lipof & McGee Advertising?
Plantation-based ad agency looking for a full-time, in-house Office/Accounting Manager. Agency places print, out-of-home, radio, TV and digital media on an ongoing basis for a diverse list of clients.
Responsibilities:
- Receive and reconcile media invoices
- Enter bills in QuickBooks
- Pay bills via credit card portals
- Create and Update reports and spreadsheets as needed
- Prepare Accounts Payable list weekly
- Generate client invoices monthly
- Charge clients’ credit cards
- Track Employee PTO and employee hours for payroll
- Post job openings, Set up interviews
- Maintain office – purchase office, bathroom and kitchen supplies
- Handle office issues, communicate with building maintenance dept
- Send FedEx packages, and handle outgoing mail
- Set up Zoom meetings, and in-office client meetings
- Assist owners of company with requests/projects/errands
Qualifications:
- Minimum 2 years experience in bookkeeping
- Solid understanding of basic bookkeeping and accounting payable/receivable principles
- Data entry skills with a knack for numbers
- High degree of accuracy and attention to detail
- High level of professionalism and confidentiality
- Flexibility to adapt to different types of billing processes
- Self-driven with the ability to complete your own tasks
- Proficient in Excel and Word
- Experience working in an ad agency or with media a plus
- Experience working with QuickBooks a plus
- Experience working on a Mac a plus
Equal Opportunity Employer
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